Office Manager

MOUNTAIN HOMES INC; Washington (District of Columbia); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

401k plan with 4% company match

Performance incentive potential

Job summary

Mountain Homes Inc. seeks an Office Manager/Accounting professional to support sales, admin, and finance functions in a fast-paced environment. You will learn and improve processes while supporting the team and customers.

The role requires strong QuickBooks and CRM experience, excellent organizational skills, and the ability to work independently with a professional demeanor.

Qualifications

• Construction industry knowledge and experience (3 years minimum).
• Advanced QuickBooks skills.
• CRM experience; JobNimbus is a plus.
• Experience in customer service and scheduling.
• Strong interpersonal and organizational skills; detail-oriented.
• Self-starter capable of working without supervision.

Responsibilities

• Handle client inquiries via phone and email.
• Schedule appointments for Sales Staff, Customers & Sub Contractors.
• Manage JobNimbus CRM & Outlook calendar.
• Accounts Payable/Accounts Receivable; invoicing and payments.
• Generate CRM reports and financial reports.
• Assist year-end 1099 processing and year-end tax packages.

Skills

Construction industry knowledge

Advanced QuickBooks

CRM experience

Customer service

Scheduling

Administrative support

Interpersonal skills

Organizational skills

Self-starter

MS Office Suite

Decision making

Written/verbal/analytical skills

Professionalism & punctuality

Tools

JobNimbus CRM

QuickBooks

MS Office

Excel

Outlook

Job description

Job Description

Job DescriptionOffice Manager/AccountingThis is a fast-paced role, and requires a positive person who can learn and retain how our processes work and is willing to help us improve these processes. Being able to stay focused and motivated to support the team and our customers is key. We are willing to teach and coach. We are simply looking for someone who fits our culture with the ability and willingness to learn.

Requiredfunctions:Professionally & courteously handle client inquiries via phone and emailSchedule appointments for Sales Staff, Customers & Sub ContractorsManage and Maintain JobNimbus CRM & Outlook calendarAccounts Payable/Accounts Receivable (5 years’ experience Minimum Preferred)Sales and Administrative support for our Sales Team & OwnerManage & schedule current office staff (1) & project/warehouse manager (1)Order required reports i.e.: Eagleview, Hover & Roof ScopeGenerate CRM reportsIn office meeting preparationMaintain office operations i.e.: filing, mail, office suppliesACCOUNTING DUTIES INCLUDE:Manage and process invoicing, accounts receivable, and accounts payable.Processing credit card paymentsInvestigate any spending variances and make sure employees adhere to company spending policy.Generating financial and operational reports in Quickbooks & ExcelMaintain vendor information including w-9 and 1099 status.Assist with year-end 1099 processing and year-end tax packagesDiligent Communication/Coordination with Bookkeeper & Owner-Manager

Qualifications

• -Construction industry knowledge & experience (3 years minimum experience required)
• - Advanced QuickBooks Skills
• - CRM experience, 2 years minimum experience required. JobNimbus is a plus!
• -Must have experience in customer service and scheduling
• -Must have experience in administrative support role
• -Must have stronginterpersonal customer service skills
• -Must have excellent organizational skills, thoroughand accurate with attention to detail
• -Must have the ability to work individually and as a team
• -Must be a self-starter, motivated employee who can work without supervision.
• -Must be proficient in MS Office Suite (Primarily Excel and Word)
• -Must have strong decision-making skills
• -Must have excellent written, verbal and analytical skills
• -Must be able to respond to common inquiries or complaints from customers, vendors, and partners-A professional demeanor and punctuality

Benefits

• This is a full-time position Monday-Friday.
• Masters provides a medical, dental and vision.
• 401k Plan, with 4% Company Match.
• Other performance incentive may be available.

Compensation:

$20 - $25 Hour