Office Manager

Palmer Legal Staffing; Washington (District of Columbia); On-site; USD 120,000 - 138,000; Full time

Job summary

An established industry player is seeking a proactive Office Manager to oversee daily operations in their Washington, D.C. office. This role is crucial for maintaining an efficient working environment, supporting legal staff, and implementing firm policies. The ideal candidate will bring 3+ years of office management experience, preferably in a legal setting, and possess strong organizational and communication skills. The firm offers a competitive salary and benefits package, along with opportunities for professional development in a collaborative atmosphere. This is a fantastic opportunity for someone looking to make a significant impact in a dynamic legal environment.

Benefits

Medical Insurance

Vision Insurance

401(k)

Professional Development Opportunities

Collaborative Work Environment

Qualifications

• 3+ years of office management experience, preferably in a legal environment.
• Strong organizational and multitasking skills required.

Responsibilities

• Manage office operations including supplies, equipment, and facilities.
• Implement office policies and procedures to enhance productivity.

Skills

Organizational Skills

Multitasking

Interpersonal Skills

Communication Abilities

Problem-Solving Skills

Education

Bachelor’s degree in Business Administration

Management or related field

Tools

Microsoft Office Suite

Legal Management Software

Job description

Direct message the job poster from Palmer Legal Staffing

We are seeking a proactive and organized Office Manager to join a mid-sized law firm in their Washington, D.C. office. The ideal candidate will be responsible for overseeing the daily operations of the office, ensuring a productive and efficient working environment. The Office Manager will be instrumental in supporting the legal staff, upholding a professional environment, and serving as the administrative liaison to the attorneys, ensuring the consistent implementation of firm policies. The role is fully in-office. They offer competitive salary and benefits package, opportunities for professional development and growth, and a collaborative and supportive work environment. Law firm office management experience is required.

Status: Direct Hire

Salary: Up to $120sK range DOE

*LOCAL CANDIDATES ONLY*

Duties and Responsibilities:

• Manage office operations including supplies, equipment, and facilities.
• Co-supervise administrative staff (in partnership with Director of Human Resources and Legal Support Manager) by monitoring in-office attendance, assisting with managing workflow and task delegation, and ensuring the efficient operation of daily office activities.
• Implement office policies and procedures to enhance productivity.
• Assist in human resources functions such as onboarding, staff training, and performance reviews.
• Support marketing and client development initiatives and activities.
• Responsible for the coordination of the following Office Services responsibilities:
• HVAC issues between building management and employees of DC office
• Pest control
• Ongoing installation, maintenance and repair of office furniture and equipment (such as bookshelves, podiums, write-boards, chairs, copy room equipment, etc.)
• Building/space maintenance (such as general repair to doors, carpet, tile, electrical and signage)
• Build and maintain good working relationships throughout the office and with the building/property management
• Maintain relationship with vendors; meet with vendors on a periodic basis for all office services
• Responsible for the coordination of the following Hospitality responsibilities:
• Coordinate Facilities/Hospitality budgets with Atlanta counterparts
• Coordinate DC Office events such as monthly birthday celebrations, monthly partners meetings as well as other internal team meetings
• Coordinate with Atlanta for other Firm-wide events such as Thanksgiving, Staff Appreciation, Holiday Party, etc.
• Coordinate DC Office for external community events
• Collaborate with Marketing and Events to coordinate/facilitate large meetings in the DC Office including client fly-ins, presentations and client holiday party for 100+ guests
• Collaborate with and support Accounting team in various capacities such as delivering confidential documents to Attorneys, prebill / billing deadline follow up, time entry policy adherence, and other ad hoc requests as necessary

Job Requirements:

• Bachelor’s degree in Business Administration, Management, or related field preferred.
• 3+ years of office management experience, preferably in a legal environment.
• Strong organizational and multitasking skills.
• Excellent interpersonal and communication abilities.
• Proficiency in Microsoft Office Suite and legal management software.
• Knowledge of legal terminology and procedures is a plus.
• Indoor offices with controlled temperatures with limited exposure to noise, dust, chemicals
• Mobility within the office
• May sit for long periods of time
• Crouching, kneeling standing, walking, pushing pulling and lifting occasionally
• Operating a personal computer, telephone, voicemail and other office equipment on a regular basis
• Must be able to express and exchange ideas by means of the spoken word.
• Must have the ability to convey detailed information in a clear and concise manner through spoken word
• Must demonstrate good problem-solving skills

How To Apply: Please respond with your resume for consideration. We welcome all candidates that meet the REQUIRED qualifications with recent relevant experience. Palmer Legal Staffing is an equal opportunity employer.

About Us: Palmer is an award winning staffing agency offering direct hire, temp-to-hire, and temporary placements for administrative, management, executive, legal and more. We represent more than 500 of the finest law firms and legal departments in the D.C. area.

Palmer Google Reviews = 4.7 stars, visit online to see what other Palmer candidates have to say about us. You are more than just a “number”!

Visit www.plsdc.com and view our job board, contact a recruiter, link to our Facebook and LinkedIn pages.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Legal and Administrative

• Industries

  Law Practice

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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