Legal Administrative Assistant

Palmer Legal Staffing; Washington (District of Columbia); Hybrid; USD 74,000 - 95,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Job summary

An established industry player seeks a Legal Administrative Assistant to join their dynamic team in Washington, D.C. This role offers the opportunity to provide high-level administrative support to legal professionals, ensuring smooth office operations and effective workflow. With a focus on collaboration and teamwork, you will coordinate client meetings, manage travel arrangements, and mentor junior staff. If you thrive in a fast-paced environment and have a passion for the legal field, this position could be your next career step. Join a supportive team where your contributions will be valued and recognized.

Qualifications

• 3-5 years of experience in Executive Assistant/Legal support roles.
• Billing and time entry experience required.

Responsibilities

• Provide high-level secretarial and administrative support.
• Coordinate office procedures and maintain effective workflow.
• Schedule client meetings and manage lawyers' travel arrangements.

Skills

Excellent written and verbal communication skills

Interpersonal skills

Organizational skills

Attention to detail

Ability to multi-task

Ability to prioritize work

Critical thinking

Education

High School diploma

Bachelor’s Degree

Job description

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Palmer Legal Staffing provided pay range

This range is provided by Palmer Legal Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$74,000.00/yr - $95,000.00/yr

Direct message the job poster from Palmer Legal Staffing

A D.C. Law Firm is seeking a Legal Administrative Assistant. They are seeking candidates with3-5 years of relevant experience in Executive Assistant/Legal support roles. A Bachelor’s Degree is a plus but not a must. Billing and or time entry experience is required. The role is hybrid.

Status: Direct Hire

Duties and Responsibilities:

• Provide detailed and high-level secretarial and administrative support in a Team of 2 or 3 Legal Administrative Assistants (LAAs).
• Coordinate and maintain effective office procedures and efficient workflow; comply with policies and procedures set by the Firm; establish and maintain harmonious working relationships; foster an atmosphere of teamwork and cooperation.
• Work effectively with other LAAs within the assigned team; provide occasional coverage to other LAAs on the floor when needed and volunteer for overflow work assignments when time permits; must be able to collaborate and work in a shared workspace and be accessible to both lawyers and other LAAs.
• Work closely to mentor, share knowledge, best practices and answer any Firm policy and procedural questions for assigned LAA incumbents. Provide guidance when necessary and lead by example.
• Schedule client meetings, reserve conference rooms, coordinates audio visual equipment and food needs via CovReservations. Registers Firm guests with Security/Client Services.
• Coordinate all aspects of lawyers’ travel arrangements (domestic and international) and prepare travel itineraries; monitor and process travel reimbursements in a timely manner; maintain Outlook calendar and monitor crucial due dates for lawyers as required.
• Organize, coordinate and communicate pertinent information with other team members.
• Monitor lawyers’ incoming emails as directed and when required. Answer phones and direct callers as required. Receive, register and assist visitors as required.

Job Requirements:

• High School diploma is required.
• College strongly encouraged.
• Prior secretarial/administrative work experience essential.
• Excellent written and verbal communication skills.
• Excellent interpersonal and organizational skills.
• High attention to detail and ability to multi-task in a high paced environment.
• Ability to prioritize and coordinate work.
• Ability to maintain confidential information.
• Ability to manage workflow and delegate projects as necessary.
• Ability to juggle multiple tasks and manage deadlines.
• Ability to think critically and analytically in a pressured environment.
• Ability to clearly and effectively communicate with various levels of staff within the organization.
• Ability to work productively and cooperatively with other employees.
• Ability to constantly learn new skills as they become necessary.

How To Apply: Please respond with your resume for consideration. We welcome all candidates that meet the REQUIRED qualifications with recent relevant experience. Palmer Legal Staffing is an equal opportunity employer.

About Us: Palmer is an award winning staffing agency offering direct hire, temp-to-hire, and temporary placements for administrative, management, executive, legal and more. We represent more than 500 of the finest law firms and legal departments in the D.C. area.

Palmer Google Reviews = 4.7 stars, visit online to see what other Palmer candidates have to say about us. You are more than just a “number”!

Visit www.plsdc.com and view our job board, contact a recruiter, link to our Facebook and LinkedIn pages.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Legal

• Industries

  Law Practice

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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