Legal Secretary

Specialized Recruiting Group; Washington, Baltimore (District of Columbia, MD); On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Child care support

Paid maternity leave

Paid paternity leave

Disability insurance

Job summary

A leading law practice in Washington, DC is seeking a full-time Legal Secretary to support one Partner. The ideal candidate will possess excellent organizational and Microsoft Office skills, and have experience in a fast-paced legal environment. Responsibilities include managing calendars, coordinating meetings, and preparing legal documents.

Qualifications

• 3-5 years of experience in a law firm or professional services setting.
• Typing speed of 60+ WPM.
• Professional demeanor with strong interpersonal skills.

Responsibilities

• Manage attorney calendars across domestic and international time zones.
• Create, edit, and proofread legal documents and correspondence.
• Coordinate meetings and handle client communications.

Skills

Organizational skills

Communication skills

Multitasking

Education

Bachelor's degree preferred

High school diploma with 5+ years experience

Tools

Microsoft Office

Job description

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Now Hiring: Legal Secretary – Full-Time, On-Site | Washington, DC - salary up to $100K plus over time - supporting one Partner - right hand position, need top notch skills organizational skills, heavy calendaring, intermediate/Expert Microsoft office skills, positive attitude - this is a career, not a job.

Location: Washington, DC – In-office, 5 days per week

Reports to: Chief Operating Officer

Are you a detail-oriented professional with experience supporting attorneys in a fast-paced legal environment? We are seeking a full-time Legal Secretary to join a dynamic and collaborative FDA law practice in Washington, DC. This position is perfect for someone who thrives under pressure, excels in multitasking, and is eager to play a key role in ensuring smooth day-to-day legal operations.

What You’ll Do

• Manage attorney calendars across domestic and international time zones
• Monitor and organize email correspondence; print client communications and materials
• Coordinate meetings, video calls (Zoom/Teams), and conference calls
• Prepare travel itineraries, expense reports, CLE filings, and reimbursements
• Handle client communications with professionalism and discretion
• Create, edit, and proofread legal documents and correspondence
• Manage billing processes, including reviewing and editing proformas
• Assist with client engagement letters, conflict checks, and matter openings
• Provide support for internal and external meetings, including logistics and catering
• Collaborate with other legal secretaries to ensure consistent attorney support

What We’re Looking For

• Education: Bachelor’s degree preferred; high school diploma with 5+ years of legal secretarial experience accepted
• Experience: 3–5 years of experience in a law firm or professional services setting
• Technical Skills:
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Typing speed of 60+ WPM
• Key Attributes:
• Strong written and verbal communication skills
• High attention to detail and excellent organizational skills
• Ability to manage time, meet deadlines, and multitask effectively
• Professional demeanor with strong interpersonal skills

This position is fully in-office and requires extended time at a computer, phone, and other standard office equipment. The role also includes occasional lifting (up to 20 lbs), sitting, walking, and other basic physical activity.

Ready to bring your legal support experience to a collaborative and high-impact environment?

Apply now or reach out directly for more information.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Law Practice

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Child care support

Paid maternity leave

Paid paternity leave

Disability insurance

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