Office Manager

ServiceMaster of South Shore Inc; Warner Robins (GA); On-site; USD 50,000 - 70,000; Full time

Job summary

A leading company in the service industry is seeking an Office Manager to ensure smooth operations and administrative efficiency. The ideal candidate will have strong QuickBooks skills, oversee financial management, and support field teams to enhance client satisfaction. This role offers opportunities for advancement and is perfect for someone proactive and organized.

Benefits

401(k) matching

Health insurance

Paid time off

Opportunity for advancement

Competitive salary

Qualifications

• Proficiency in QuickBooks Online with 3-5 years of experience.
• Strong understanding of bookkeeping principles.
• Experience with job costing and industry-specific software is a plus.

Responsibilities

• Oversee accounts payable and receivable, ensuring timely invoicing.
• Manage daily office functions and coordinate field technicians.
• Serve as the primary point of contact for clients.

Skills

Financial Management

Customer Service

Team Coordination

QuickBooks Proficiency

Microsoft Office Suite

Education

3-5 years of experience in office management

Tools

QuickBooks

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Benefits:

• 401(k) matching
• Competitive salary
• Health insurance
• Opportunity for advancement
• Paid time off

Position Overview

The Office Manager will play a pivotal role in ensuring the smooth operation of our office and administrative functions. This position requires a proactive individual with strong QuickBooks proficiency who can manage daily operations, support field teams, and contribute to the company's overall efficiency and client satisfaction.

Job Responsibilities

Financial Management:

• Oversee accounts payable and receivable, ensuring timely invoicing and collections.
• Process payroll and manage employee benefits.
• Maintain accurate financial records using QuickBooks.
• Prepare financial reports and assist with budgeting.
• Reconcile bank statements and manage cash flow.

Administrative Oversight:

• Manage daily office functions, including scheduling, correspondence, and record-keeping.
• Coordinate appointments and job schedules for field technicians.
• Maintain organized filing systems and ensure compliance with company policies.

Customer Service:

• Serve as the primary point of contact for clients, addressing inquiries and ensuring satisfaction.
• Communicate with insurance adjusters to facilitate claims and ensure proper documentation.

Team Coordination:

• Collaborate with project managers and technicians to facilitate communication and project progression.
• Assist in hiring, training, and supervising office staff.

Job Requirements

• Proficiency in QuickBooks (Online) with at least 3-5 years of hands-on experience.
• Strong understanding of bookkeeping principles, including accounts payable/receivable, payroll processing, bank reconciliations, and financial reporting.
• Familiarity with job costing and Work-in-Progress (WIP) revenue recognition is beneficial.
• Skilled in Microsoft Office Suite, including Outlook, Word, and Excel.
• Experience with industry-specific software such as Xactimate, DASH, or proprietary CRM systems is a plus.
• Ability to adapt to new technologies and software platforms as needed.