Office Manager

ServiceMaster Clean of Fraser Valley; Warner Robins (GA); On-site; USD 50,000 - 70,000; Full time

Job summary

A leading company in the cleaning industry is looking for an Office Manager to oversee operations in Warner Robins, Georgia. This pivotal role combines financial management with administrative tasks to ensure smooth office operations, excellent client communication, and team coordination. The ideal candidate will have extensive QuickBooks experience, strong bookkeeping skills, and the ability to improve office efficiency.

Benefits

401(k) matching

Competitive salary

Health insurance

Opportunity for advancement

Paid time off

Qualifications

• At least 3-5 years of hands-on experience with QuickBooks.
• Strong understanding of bookkeeping principles and financial reporting.
• Skilled in Microsoft Office, particularly Excel.

Responsibilities

• Oversee accounts payable and receivable, ensuring timely invoicing.
• Manage daily office functions including scheduling and correspondence.
• Serve as the primary point of contact for clients addressing inquiries.

Skills

Financial Management

Customer Service

Proficiency in QuickBooks

Bookkeeping Principles

Microsoft Office Suite

Team Coordination

Tools

QuickBooks

Microsoft Office Suite

Industry-specific software

Job description

Benefits:

• 401(k) matching
• Competitive salary
• Health insurance
• Opportunity for advancement
• Paid time off

Position Overview

The Office Manager will play a pivotal role in ensuring the smooth operation of our office and administrative functions. This position requires a proactive individual with strong QuickBooks proficiency who can manage daily operations, support field teams, and contribute to the company's overall efficiency and client satisfaction.

Job Responsibilities

Financial Management:

• Oversee accounts payable and receivable, ensuring timely invoicing and collections.
• Process payroll and manage employee benefits.
• Maintain accurate financial records using QuickBooks.
• Prepare financial reports and assist with budgeting.
• Reconcile bank statements and manage cash flow.

Administrative Oversight:

• Manage daily office functions, including scheduling, correspondence, and record-keeping.
• Coordinate appointments and job schedules for field technicians.
• Maintain organized filing systems and ensure compliance with company policies.

Customer Service:

• Serve as the primary point of contact for clients, addressing inquiries and ensuring satisfaction.
• Communicate with insurance adjusters to facilitate claims and ensure proper documentation.

Team Coordination:

• Collaborate with project managers and technicians to facilitate communication and project progression.
• Assist in hiring, training, and supervising office staff.

Job Requirements

• Proficiency in QuickBooks (Online) with at least 3-5 years of hands-on experience.
• Strong understanding of bookkeeping principles, including accounts payable/receivable, payroll processing, bank reconciliations, and financial reporting.
• Familiarity with job costing and Work-in-Progress (WIP) revenue recognition is beneficial.
• Skilled in Microsoft Office Suite, including Outlook, Word, and Excel.
• Experience with industry-specific software such as Xactimate, DASH, or proprietary CRM systems is a plus.
• Ability to adapt to new technologies and software platforms as needed.