Office Manager

Boston Engineering Corporation; Waltham (MA); On-site; USD 45,000 - 75,000; Full time

Job summary

A leading educational institution in Massachusetts is seeking an Office Manager to support daily operations across key areas such as communications, data systems, and finance. The ideal candidate will ensure smooth school operations, assist with student enrollment, and maintain vital information systems, contributing to the success of students and staff.

Benefits

Competitive salaries

Bonuses

Medical, dental, and vision insurance

401(k) plan

PTO and holiday pay

Qualifications

• Strong track record of success in similar roles.
• Excellent attendance and punctuality.
• Customer service skills are essential.

Responsibilities

• Serve as the primary contact for school constituents.
• Maintain accurate Student Information Systems.
• Coordinate logistics for school events and activities.

Skills

Customer service skills

Organizational skills

Attention to detail

Verbal communication

Written communication

Multi-tasking

Prioritization

Tools

MS Word

Excel

Outlook

Job description

Job Description

At Uncommon, our Office Managers (OMs) play a central role on our School Operations Teams in ensuring that students, families, and staff have the information and resources they need to succeed. In our schools, we have three Office Managers: Office Manager – Communications, Office Manager - Data & Systems, and Office Manager – Finance. All Office Managers coordinate day-to-day operations systems and routines that allow the school to run seamlessly.

Responsibilities of the Office Manager – Communications include, but are not limited to, the execution of:

• Serving as the primary contact for all of the school’s constituents in person, over the phone, and via email.
• Enrollment of new students and re-enrollment of current students
• Daily student attendance and daily student operational systems
• Maintaining up-to-date student information and student files
• Planning and supporting logistics and set up for school events and activities as needed

Responsibilities of the Office Manager – Data & Systems include, but are not limited to, the execution of:

• Bill pay and accounting
• Procurement and supply management for all student, staff, and event supplies
• Maintaining accurate Student Information Systems for the school and local school system
• Serving as the secondary contact for all of the school’s constituents in person, over the phone, and via email.
• Planning and supporting logistics and set up for school events and activities as needed

Responsibilities of the Office Manager – Finance include, but are not limited to, the execution of the following for our largest K-8 campuses and High Schools:

• Bill pay and accounting
• Procurement and supply management for all student, staff, and event supplies
• Planning and supporting logistics and set up for school events and activities as needed

Qualifications:
Qualifications

• Strong, verifiable track-record of success in similar roles
• Excellent attendance and punctuality
• Excellent customer service skills
• Previous call management and receptionist experience
• Good organizational skills
• Attention to detail
• Strong verbal and written communication skills
• Proficiency with MS Word, Excel, Outlook and Internet
• Ability to multi-task
• Ability to prioritize tasks
• Exhibit the following traits: Smart, Honest, Nice and Passionate

Additional Information

Stream Realty Partners offers competitive salaries, bonuses, medical/dental/vision insurance, pharmacy benefits, health savings account, flexible spending accounts, 401(k) plan, PTO and holiday pay.

Stream is an equal-opportunity employer and does not discriminate on the basis of ethnicity, race, religion, sex, age, national origin, disability, military status or any other reason prohibited by law. Note: Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.