Office Manager

Manning Personnel Group, Inc.; Boston (MA); On-site; USD 50,000 - 70,000; Full time

Job summary

A Private Equity group is looking for an Office Manager to enhance their team. This role involves overseeing office operations, managing schedules, and ensuring effective communication within a small environment. Candidates should be well-organized, capable of multitasking, and have excellent communication skills.

Qualifications

• At least 3 years experience as an office manager or senior administrative assistant.
• Ability to juggle shifting priorities and multiple requests with urgency.
• Excellent verbal and written communication skills.

Responsibilities

• Manage and operate the reception area and support office activities.
• Coordinate calendars, meetings, and travel logistics.
• Monitor and maintain office supplies and equipment.

Skills

Organizational skills

Problem-solving skills

Communication skills

Microsoft Teams

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Microsoft Outlook

Attention to detail

Team player

Job description

Our client, a Private Equity group, is actively searching to hire an Office Manager to join the organization. In addition to being extremely flexible, they should enjoy working in a small, team-oriented environment. Ideal candidates will be sharp, well-organized, personable, professional, enthusiastic, confident, and highly motivated.

Responsibilities

• Manage and operate the reception area including meeting and greeting visitors, answering the main phone line, screening and directing calls
• Calendar management and travel planning
• Organize logistics for internal and virtual meetings and events
• Prepare the conference room for meetings
• Coordinate and maintain individual calendars, conferences and meeting schedules
• Plan and book all business travel and create travel itineraries for all trips
• Occasionally organize personal travel as necessary for Managing Partner
• Process all incoming and outgoing mail
• Prepare meeting materials, mailings, print and bind presentations
• Assist with maintaining a neat and organized office environment to present a functional, and
• efficient image
• Maintain contact database and filing system for company records, electronic and hard copy
• Manage relationships with building landlord and vendors including IT, utilities, phone system,
• security and office equipment companies
• Monitor and maintain all office supplies, systems and equipment to ensure efficient operations of telephones, network, printers, copier, postage meter, kitchen equipment, etc.
• Coordinate equipment maintenance issues
• Monitor and maintain office supplies, snacks and beverages and negotiating contracts for equipment
• Manage and reconcile the petty cash account
• Manage, create, and allocate monthly expense reports
• Plan, coordinate, and manage annual meetings, office lunches and office events
• Coordinate employee on-boarding/off-boarding
• Assist with other special projects and support team as needed

Qualifications

• At least 3 years’ experience as an office manager or senior administrative assistant
• Enthusiastic individual with the ability to effectively juggle shifting priorities and multiple requests at a time with a high sense of urgency
• Strong knowledge of Microsoft Word, PowerPoint, Excel, Outlook and Microsoft Teams
• Strong organizational skills and attention to detail with excellent problem-solving skills
• Self-motivated with the ability to work independently with little direction
• Excellent written and verbal communication skills with the confidence to interact effectively and professionally
• Demonstrated ability to prioritize, multi-task and follow through on assignments
• A team player