Office Manager

Chick-fil-A; Walnut Creek (CA); On-site; USD 28,000 - 40,000; Part time

Job summary

Chick-fil-A in Walnut Creek, CA is seeking an organized Office Manager to oversee daily administrative functions, vendor relations, and workflow. The role requires discretion, strong communication, and meticulous attention to detail.

Responsibilities include inbox and calendar management, expense tracking, onboarding support, records management, and creating collateral with Canva. This part-time position offers $25 per hour and opportunities to contribute to community and team operations.

Qualifications

• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Experience handling confidential information with discretion.
• Proven ability to coordinate calendars, events, and correspondence.
• Proficient with Google Workspace and Canva for document creation.

Responsibilities

• Monitor inbox and draft responses for inquiries.
• Maintain complex scheduling and vendor appointments.
• Track expenses, process supplier payments, and keep records.
• Coordinate onboarding and administrative support for new hires.
• Establish and maintain secure records and documentation.
• Design and update collateral using Canva.
• Uphold office standards, cleanliness, and operations.
• Identify process improvements and lead special projects.

Skills

Executive communication

Calendar management

Vendor relations

Discretion & integrity

Proactive problem-solving

Professional communication

Tools

Google Workspace

Canva

Job description

Position Type:Part-Time (20–25 Hours/Week, Monday – Friday)

Compensation:$25.00 / hour

Location:Walnut Creek, CA

Position Summary

We are seeking a highly organized, trustworthy, and detail-drivenOffice Managerto oversee daily administrative functions, vendor relations, and operational workflow. This role requires an adaptable professional with exceptional foresight, capable of exercising sound judgment while handling confidential business matters.

The ideal candidate possesses strong written and verbal communication skills, brings order and clean structure to daily operations, and seamlessly anticipates operational and administrative needs.

Core Responsibilities

• Executive Communication & Inbox Management:Monitor, filter, and draft correspondence for incoming email inquiries, serving as the primary administrative point of contact.
• Calendar Management & Event Logistics:Maintain complex scheduling, track critical business dates, schedule vendor appointments, and ensure optimal time management across operations.
• Financial & Expense Administration:Accurately track business expenditures, process supplier payments, reconcile receipts, and maintain clear financial records.
• Community Engagement:Evaluate, track, and process incoming community donation requests and manage external partner correspondence.
• Team Onboarding & Administrative Support:Coordinate administrative workflows for new team member onboarding, ensuring smooth documentation collection and orientation setup.
• Documentation & Records Management:Establish and maintain secure, meticulously organized digital and physical records, upholding strict confidentiality standards.
• Visual & Document Creation:Design, format, and update internal and external collateral usingCanva.
• Operational Oversight & Workplace Standards:Ensure high standards of office organization, functional efficiency, and cleanliness throughout the workspace.
• Strategic Problem-Solving:Proactively identify process improvements, address operational bottlenecks, and execute special projects independently.

Qualifications & Competencies

• Age Requirement:Must be at least 18 years of age.
• Experience:Prior administrative, office management, or executive support experience ishighly recommended.
• Technical Proficiency:Mastery ofGoogle Workspace(Gmail, Calendar, Drive, Docs, Sheets) andCanva.
• Organizational Excellence:Proven ability to manage competing priorities, maintain rigorous attention to detail, and meet deadlines consistently.
• Discretion & Integrity:Absolute trustworthiness in handling sensitive executive, financial, and organizational data.
• Proactive Disposition:High degree of self-motivation with a demonstrated ability to anticipate needs and resolve challenges independently.
• Professional Communication:Polite, articulate, and effective written and verbal communication skills.

Applicant Requirements

• References:Candidates must providethree (3) total references, at leasttwo (2) of which must be professional referencesfrom previous supervisors or managers.

Work Schedule & Compensation

• Hours:20–25 hours per week (Monday through Friday; exact daily schedule to be determined upon hire).
• Pay Rate:$25.00 per hour.

Working at a Chick-fil-A® restaurant is more than a job – it’s an opportunity for teamwork and leadership development in a positive, people-focused environment. Most Chick-fil-A restaurants are locally owned and operated by independent, franchised Operators who invest in the future of their Team Members and give back to their communities.