Office Manager

Ultimate Staffing; Vancouver (WA); On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

Comprehensive benefits package

Paid time off

Paid holidays

401(k) with company contribution

Direct hire

Team-oriented environment

Job summary

Our client, a growing transportation and logistics organization, seeks an organized Office Manager to oversee daily administrative functions in Vancouver, WA. The role supports leadership, coordinates office activities, and serves as a key resource for employees, customers, and vendors.

The position is a direct hire with a competitive salary and benefits, requiring 3+ years in similar roles and strong MS Office skills.

Qualifications

• 3+ years of Office Manager or related experience.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Experience supporting multiple departments and priorities.
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, Teams).
• Strong attention to detail and follow-through.

Responsibilities

• Manage daily office operations and administrative workflows.
• Serve as the primary point of contact for office vendors, service providers, and visitors.
• Support leadership with scheduling, reporting, correspondence, and special projects.
• Assist with accounts payable, invoicing, expense reporting, and other administrative accounting functions.
• Maintain office supplies, equipment, and facility needs.
• Coordinate travel arrangements, meetings, and company events.
• Organize and maintain physical and electronic filing systems.
• Assist with employee onboarding, records management, and HR-related administrative tasks.
• Prepare reports, presentations, and operational documentation.
• Handle confidential information with professionalism and discretion.
• Identify opportunities to improve office processes and efficiencies.

Skills

Office management

Multitasking

Communication

MS Office

Outlook/Excel/Word/Teams

Tools

MS Office Suite

Job description

Our client is a growing transportation and logistics organization that supports complex domestic and international shipping operations. They are seeking a highly organized and proactive Office Manager to oversee daily administrative functions and help keep operations running smoothly in a fast-paced environment.

This role is ideal for someone who enjoys wearing multiple hats, supporting leadership, coordinating office activities, and serving as a key resource for employees, customers, and vendors.

Position Summary

Office Manager

Location: Vancouver, WA

Employment Type: Direct Hire

Salary: $70,000 - $85,000 annually

About the Opportunity

Our client is a growing transportation and logistics organization that supports complex domestic and international shipping operations. They are seeking a highly organized and proactive Office Manager to oversee daily administrative functions and help keep operations running smoothly in a fast-paced environment.

This role is ideal for someone who enjoys wearing multiple hats, supporting leadership, coordinating office activities, and serving as a key resource for employees, customers, and vendors.

Key Responsibilities

• Manage daily office operations and administrative workflows.
• Serve as the primary point of contact for office vendors, service providers, and visitors.
• Support leadership with scheduling, reporting, correspondence, and special projects.
• Assist with accounts payable, invoicing, expense reporting, and other administrative accounting functions.
• Maintain office supplies, equipment, and facility needs.
• Coordinate travel arrangements, meetings, and company events.
• Organize and maintain physical and electronic filing systems.
• Assist with employee onboarding, records management, and HR-related administrative tasks.
• Prepare reports, presentations, and operational documentation.
• Handle confidential information with professionalism and discretion.
• Identify opportunities to improve office processes and efficiencies.

Qualifications

Required

• 3+ years of Office Manager, Administrative Manager, Executive Assistant, or related experience.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Experience supporting multiple departments and priorities simultaneously.
• Proficiency in Microsoft Office Suite, including Outlook, Excel, Word, and Teams.
• Strong attention to detail and follow-through.

Preferred

• Experience in transportation, logistics, supply chain, manufacturing, or industrial environments.
• Familiarity with accounting, invoicing, payroll support, or bookkeeping functions.
• Experience coordinating vendors, facilities, and office operations.

What We’re Looking For

• A self-starter who takes ownership and initiative.
• Strong problem-solving and decision-making abilities.
• Professional presence and customer-service mindset.
• Ability to thrive in a fast-paced environment where priorities can shift quickly.
• Dependable, resourceful, and highly organized.

Compensation & Benefits

• Competitive salary of $70,000 - $85,000 per year
• Comprehensive benefits package
• Paid time off and paid holidays
• 401(k) with company contribution
• Stable, long-term direct hire opportunity
• Collaborative and team-oriented work environment

If you’re an experienced Office Manager who enjoys creating structure, supporting business operations, and being the go-to person who keeps everything running smoothly, we’d love to hear from you.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.