Office Manager

Broccoli AI; United States; On-site; USD 42,000 - 65,000; Full time

Job summary

Broccoli is seeking an organized Office Manager to be the operational backbone of our Lehi, UT office. You will work with HR & Workplace Leads to manage supplies, facilities, and onboarding, ensuring a polished first impression for employees and customers.

You’ll handle inventory, office stocking, food orders, vendor relations, events, and compliance. A proactive, detail-oriented communicator with 2+ years in a related role will thrive in this hands-on position.

Qualifications

• 2+ years in an office coordinator, operations, or administrative role.
• Exceptionally organized with strong attention to detail.
• Proactive self-starter who anticipates needs before they become problems.
• Strong communicator — comfortable working with vendors, building management, and internal teams.
• Comfortable with physical tasks including unpacking, assembling boxes, and light lifting.
• Experience with FedEx, UPS, or similar shipping platforms preferred.
• Positive, can-do attitude and a genuine love of keeping things running smoothly.

Responsibilities

• Inventory & swag: Pack and organize inventory; coordinate with marketing on swag needs.
• Kitchen & office stocking: Keep beverages, snacks, and supplies; maintain tidy common areas.
• Food ordering: Facilitate daily office food orders, vendor coordination, dietary accommodations, and delivery logistics; keep within budget.
• Facilities & vendors: Primary contact with building maintenance and landlords; coordinate cleaning and repairs.
• Events & logistics: Coordinate in-office events and team gatherings, including vendor sourcing and setup/breakdown.
• HR & people support: Manage seating, desk setup, and team celebrations.
• Budget & expenses: Track Utah office expenditures; ensure spend stays within budget.
• Health, safety & compliance: Maintain first aid kits, manage building access, ensure safety standards.
• Travel & scheduling: Assist with team travel; manage conference room calendars.
• Internal communications: Draft announcements and liaison between leadership and staff.
• General operations: Order supplies, manage vendors, handle mail/packages, support ad hoc projects.

Skills

Excellent organizational skills

Strong communication

Proactive self-starter

Attention to detail

Vendor management

Light lifting

Tools

Shipping platforms

Job description

About the Role

Broccoli is looking for a highly organized, proactive Office Manager to be the operational backbone of our Lehi, UT office. You’ll team up with our HR & Workplace Leads to keep our teams running smoothly — from managing supplies and facilities to ensuring every new employee and customer gets an exceptional first impression. If you love creating order from chaos and take pride in the details, this role is for you.

Key Responsibilities

• Inventory & Swag — Pack and organize inventory as needed; coordinate closely with marketing on swag needs.

• Kitchen & Office Stocking — Keep the office fully stocked with beverages, snacks, and supplies; ensure common areas stay tidy throughout the day.

• Food Ordering – Facilitate daily food ordering for the office, including vendor coordination, dietary accommodations, and delivery logistics; partner closely with the Workplace Lead to ensure orders are timely, accurate, and within budget.

• Facilities & Vendors — Primary contact with building maintenance and landlords for both locations; coordinate office cleaning, repairs, and track issues to resolution.

• Events & Logistics — Coordinate in-office events, team lunches, and gatherings including vendor sourcing, setup, and breakdown.

• HR & People Support — Manage seating assignments, desk setup, and team celebrations such as birthdays and work anniversaries.

• Budget & Expenses — Team up with the Workplace Lead to track and maintain Utah office expenditures, ensuring spend stays within budget.

• Health, Safety & Compliance — Maintain first aid kits, manage building access, and ensure fire safety and accessibility standards are met. Team up with HR to ensure Utah office compliance.

• Travel & Scheduling — help with team travel where needed, manage conference room calendars and scheduling.

• Internal Communications — Draft office announcements, maintain shared resources, and serve as a liaison between leadership and staff.

• General Operations — Order office supplies, manage vendor relationships, handle mail and packages, and support ad hoc projects as needed.

What We’re Looking For

• 2+ years in an office coordinator, operations, or administrative role

• Exceptionally organized with strong attention to detail

• Proactive self-starter who anticipates needs before they become problems

• Strong communicator — comfortable working with vendors, building management, and internal teams

• Comfortable with physical tasks including unpacking, assembling boxes, and light lifting

• Experience with FedEx, UPS, or similar shipping platforms preferred

• Positive, can-do attitude and a genuine love of keeping things running smoothly

Broccoli is an equal opportunity employer committed to creating an inclusive environment for all employees.