Office Manager

Talentify; Troy (AL); On-site; USD 25,000 - 32,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Paid time off

Job summary

Aerotek is seeking an Administrative Assistant for our Troy, AL location. This contract role supports the assigned department with clerical and administrative tasks to ensure smooth operations.

Responsibilities include phone support, filing, inquiries, invoicing and AR, plus coordinating shipping and parts orders. Forklift operation may be required and training provided. On-site work in Troy, AL.

Qualifications

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Ability to work independently.
• Proficiency in Microsoft Office Suite or related software.

Responsibilities

• Answer and transfer phone calls, screening when necessary.
• Maintain filing systems as assigned.
• Respond to and resolve administrative inquiries and questions.
• Maintain office supplies and coordinate maintenance of office equipment.
• Manage accounts receivable.
• Handle collections.
• Assist the service manager and team as needed.
• Coordinate shipping.
• Order parts.
• Ensure that the Troy AL location runs smoothly and efficiently.
• Operate a forklift (training available if required).
• Administrative support
• Administration
• Office management

Skills

Verbal communication

Written communication

Interpersonal skills

Organizational skills

Microsoft Office

Independent work

Tools

QuickBooks

Job description

The Administrative Assistant plays a crucial role in ensuring the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

Responsibilities

• Answer and transfer phone calls, screening when necessary.
• Maintain filing systems as assigned.
• Respond to and resolve administrative inquiries and questions.
• Maintain office supplies and coordinate maintenance of office equipment.
• Manage accounts receivable.
• Handle collections.
• Assist the service manager and team as needed.
• Coordinate shipping.
• Order parts.
• Ensure that the Troy AL location runs smoothly and efficiently.
• Operate a forklift (training available if required).
• Administrative support
• Administration
• Office management
• Proficiency in Microsoft Office Suite or related software
• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Excellent organizational skills and attention to detail
• Understanding of clerical procedures and systems such as recordkeeping and filing
• Ability to work independently

Additional Skills & Qualifications

• Knowledge of QuickBooks is a huge plus

The position operates within an industrial environment, requiring adaptability and a proactive approach to managing office tasks.

Job Type & Location

This is a Contract position based out of Troy, AL.

Pay and Benefits

The pay range for this position is $18.00 - $23.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline

This position is anticipated to close on Oct 27, 2026.

Workplace Type

This is a fully onsite position in Troy,AL.

About Aerotek

Aerotek® Inc. provides staffing and services solutions in manufacturing, logistics, construction, aviation, facilities and maintenance. We provide the expertise, solutions and people required to rise to the challenges of North American industry. Headquartered in Hanover, Md., Aerotek operates a unified network of over 200 offices across North America, supporting more than 18,000 clients each year. Aerotek is an Allegis Group company, the global leader in workforce and business solutions. To learn more, visit: Aerotek.com | 1-888-AEROTEK.

Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI)

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.