Inventory Specialist

Talentify; Minneapolis (MN); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Paid time off

Job summary

Aerotek in Minneapolis, MN is seeking an Inventory Specialist for a contract role focused on inventory control, purchase orders, ERP data entry, and receptionist duties.

You will work with MS Office and ERP systems to ensure accurate records and timely payments while maintaining a clean, organized work environment. This is an onsite role with weekday daytime hours.

Qualifications

• 6+ months of administrative support or data entry experience.
• 1+ year of experience using Microsoft Excel, Word, and Outlook.
• Experience with ERP systems for processing purchase orders.
• Strong organizational skills and ability to maintain accurate records.
• Excellent communication with suppliers and customers.

Responsibilities

• Process purchase orders and invoices accurately.
• Monitor inventory levels and manage stock and supplier communications.
• Provide responsive customer service and keep customers informed on order status.
• Enter invoices into ERP and reconcile discrepancies.
• Greet visitors and perform receptionist duties when needed.
• Maintain organized PO files and receipts.
• Support other projects and maintain a clean work area.

Skills

Attention to detail

Multi-tasking

Data entry

Administrative support

Microsoft Excel

Microsoft Word

Microsoft Outlook

Customer service

Inventory management

Communication

Education

High School Diploma or GED

Tools

ERP system

Job description

Job Title: Inventory SpecialistJob Description

The Inventory Specialist performs a variety of administrative and inventory control tasks, including receiving and distributing communications, maintaining supplies and equipment, and processing purchase orders in an ERP system while providing responsive customer service. This role also manages invoice processing by receiving, verifying, and reconciling invoices to ensure accurate and timely payment.

Responsibilities

• Manage multiple tasks efficiently while maintaining a high level of attention to detail, particularly in handling inventory and material numbers.
• Monitor and maintain adequate inventory levels by checking stock, anticipating requirements, placing and expediting orders, verifying receipts, stocking items, and delivering supplies as needed.
• Serve customers by processing purchase orders, answering questions, forwarding messages, confirming customer orders, and keeping customers informed about order status.
• Build and maintain trusting relationships with suppliers, customers, and colleagues to support smooth operations and effective communication.
• Perform receptionist duties when needed, including answering phones and greeting visitors, and support other projects as assigned.
• Enter invoices into the system for payment, apply charges to purchase orders, research and resolve any discrepancies, and route invoices for approval when required.
• Maintain organized purchase order files, including acknowledgements and packing slips, to ensure accurate records and easy retrieval.
• Keep the work area clean, orderly, and well-organized to support efficiency and compliance with workplace standards.
• Perform other duties as assigned to support the overall efficiency and effectiveness of the department.

Essential Skills

• High attention to detail and accuracy, especially when working with inventory and material numbers.
• Ability to manage multiple tasks efficiently in a fast-paced environment.
• At least 6+ months of administrative support or data entry experience.
• Minimum 6+ months of data entry experience with proven accuracy and speed.
• At least 1+ years of experience using Microsoft Excel, Word, and Outlook.
• Strong customer service skills, including the ability to answer questions, forward messages, and keep customers informed.
• Ability to build and maintain positive working relationships with suppliers, customers, and colleagues.
• Basic understanding of purchase orders and invoice processing.
• High School Diploma or GED.

Additional Skills & Qualifications

• Experience working with an ERP system to process purchase orders.
• Previous experience in an office, inventory, or supply chain environment.
• Strong organizational skills with the ability to maintain accurate records and files.
• Comfort with performing receptionist duties, such as answering phones and greeting visitors, when needed.
• Ability to adapt to changing priorities and take on additional projects as assigned.
• Strong written and verbal communication skills for interacting with internal and external stakeholders.

Why Work Here?

You will step into an entry-level opportunity that allows you to gain hands‑on experience in a professional office environment and build foundational skills in inventory management, purchasing, and administrative support. The consistent weekday schedule supports work‑life balance, while exposure to ERP systems and office productivity tools helps you develop valuable, transferable skills for future career growth.

Work Environment

This role is based in an office setting where you will work at a desk and computer for the majority of the day. The schedule runs from 7:00 a.m. to 3:30 p.m., Monday through Friday, providing a stable daytime work routine. You will regularly use Microsoft Excel, Word, Outlook, and an ERP system as part of your daily tasks. The work area is expected to remain clean, orderly, and well‑organized to support efficiency and a professional environment.

Job Type & Location

This is a Contract position based out of Minneapolis, MN.

Pay and Benefits

The pay range for this position is $20.00 - $22.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job‑related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long‑term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Minneapolis,MN.

Application Deadline

This position is anticipated to close on Sep 11, 2026.

About Aerotek

Aerotek® Inc. provides staffing and services solutions in manufacturing, logistics, construction, aviation, facilities and maintenance. We provide the expertise, solutions and people required to rise to the challenges of North American industry. Headquartered in Hanover, Md., Aerotek operates a unified network of over 200 offices across North America, supporting more than 18,000 clients each year. Aerotek is an Allegis Group company, the global leader in workforce and business solutions. To learn more, visit: Aerotek.com | 1-888-AEROTEK.

Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.