Office Assistant

Talentify; Oklahoma City (OK); On-site; USD 2,480,000 - 2,755,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Short and long-term disability

HSA

Transit benefits

Employee Assistance Program

Paid time off

Job summary

Aerotek is seeking an Office Assistant / Receptionist to serve as the first point of contact, delivering exceptional customer service to members, guests, and staff. This full-time role in Oklahoma City requires front desk management, mail handling, scheduling support, and general administrative duties.

Responsibilities include greeting visitors, directing calls, coordinating meetings, maintaining a professional reception area, and handling confidential information with discretion.

Qualifications

• Experience in front desk operations and reception duties.
• Excellent customer service and interpersonal skills.
• Proficiency with Microsoft Office suite.

Responsibilities

• Greet visitors and direct them professionally.
• Answer and route phone calls promptly.
• Handle mail, packages, and deliveries accurately.
• Maintain a clean and welcoming reception area.
• Assist with scheduling meetings and conference rooms.
• Support staff with data entry, filing, and document prep.
• Monitor office supplies and assist with logistics.

Skills

Front desk operations

Customer service

Organizational skills

Multitasking

Verbal communication

Written communication

Discretion with sensitive information

Team collaboration

Tools

Microsoft Office

Job description

Job Title: Office Assistant / Receptionist

Job Description

The Office Assistant / Receptionist serves as the first point of contact for the office, delivering exceptional customer service to members, guests, and staff. This role manages front desk operations, handles incoming communications, and provides administrative support to ensure smooth and efficient day-to-day office operations. The position is full-time, Monday through Friday, from 8:30 a.m. to 5:00 p.m. with a one-hour lunch break, totaling 37.5 hours per week.

Responsibilities

• Greet and welcome visitors in a professional and friendly manner, creating a positive first impression.
• Answer and direct incoming phone calls promptly and courteously, ensuring callers reach the appropriate person or department.
• Process incoming and outgoing mail, packages, and deliveries accurately and in a timely manner.
• Admit visitors into the building and follow established security procedures for building access and visitor management.
• Maintain a clean, organized, and professional reception area that reflects a welcoming environment.
• Provide general information and assistance to members, guests, vendors, and other visitors.
• Assist with scheduling meetings, reserving conference rooms, and coordinating appointments.
• Support staff with administrative and clerical tasks such as data entry, filing, and document preparation.
• Monitor and maintain office supplies inventory for front desk and reception area needs.
• Assist with event coordination and meeting logistics, including preparation and setup as needed.
• Use Microsoft Office applications to create, update, and manage documents, emails, and spreadsheets.
• Handle sensitive information with discretion and maintain confidentiality at all times.
• Collaborate with team members to ensure efficient office operations and provide backup support when needed.
• Perform other related tasks and duties as assigned to support office and administrative functions.

Essential Skills

• Strong organizational skills and attention to detail to manage multiple tasks and maintain accurate records.
• Dependability and punctuality to consistently support front desk coverage and office operations.
• Ability to handle sensitive information with confidentiality and sound judgment.
• Positive attitude and team-oriented mindset to collaborate effectively with staff and support a cooperative work environment.
• Problem-solving skills and adaptability to respond to changing priorities and unexpected situations.
• Strong verbal and written communication skills for interacting with callers, visitors, and staff.
• Excellent interpersonal and customer service skills to provide a welcoming and professional experience.
• Proficiency in Microsoft Office, including Word, Outlook, and Excel.
• Ability to multitask and manage time effectively in a busy office environment.
• Comfort with administrative support and clerical tasks such as data entry, filing, and document handling.
• Experience with front desk operations, including taking phone calls, admitting visitors, and processing mail.

For more information, feel free to reach out to DeQuan Cooper for more information at: 4052542235!

Job Type & Location

This is a Contract to Hire position based out of Oklahoma City, OK.

Pay and Benefits

The pay range for this position is $18.00 - $20.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Oklahoma City,OK.

Application Deadline

This position is anticipated to close on Sep 1, 2026.

About Aerotek

Aerotek® Inc. provides staffing and services solutions in manufacturing, logistics, construction, aviation, facilities and maintenance. We provide the expertise, solutions and people required to rise to the challenges of North American industry. Headquartered in Hanover, Md., Aerotek operates a unified network of over 200 offices across North America, supporting more than 18,000 clients each year. Aerotek is an Allegis Group company, the global leader in workforce and business solutions. To learn more, visit: Aerotek.com | 1-888-AEROTEK.

Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI)

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.