Office Assistant

Talentify; Minneapolis (MN); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) plan

Life Insurance

Job summary

Aerotek is seeking an Office Assistant to support HR operations for a multi-state manufacturing organization in Minneapolis, MN. The role provides clerical support across HR functions including recruitment, onboarding, payroll coordination, and compliance with federal and multi-state laws.

The candidate should be meticulous, organized, and capable of handling confidential information in a production environment.

Qualifications

• 6+ months of Data Entry experience.
• 1+ years of experience with Excel, Word & Outlook.
• High School Diploma or GED.

Responsibilities

• Perform all duties and responsibilities with an emphasis on safety.
• Manage the performance review system for both regular and trial-for-hire employees, including tracking the timing of the reviews, preparing review documents for managers and employees to complete, reviewing completed documents for content and completeness, assessing appropriate pay increases, and assisting managers with conducting the review meetings.
• Conduct all employment-related administration, including new hire set-up, pay increase processing, termination processing, employee benefit enrollments, and file management.
• Ensure employment practices are equitable and legal. Update yearly posters in all locations.
• Manage staffing through communication with staffing agencies. Set up interviews, make offers, and set up new employees, and approve invoices for staffing agencies.
• Conduct payroll when HR Manager is not available.
• Create files for all new hires and keep them up to date.
• Assist with new hire orientation and onboarding.
• Assist with processing Workers Comp claims.
• Keep work area clean and orderly.

Skills

Data Entry

Excel

Word

Outlook

Microsoft Office

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Job Title: Office Assistant

Job Description

The Office Assistant supports the HR Manager in delivering efficient and compliant HR operations across a multi-state manufacturing organization. This role provides administrative and clerical support across key HR functions, including recruitment, onboarding, employee records management, payroll coordination, and compliance with federal and multi-state employment laws. The position serves as a primary point of contact for employee inquiries and helps ensure consistent HR practices across all locations. The ideal candidate is meticulous, highly organized, and capable of managing confidential information in a fast-paced production environment.

Responsibilities

• Perform all duties and responsibilities with an emphasis on safety.
• Manage the performance review system for both regular and trial-for-hire employees, including tracking the timing of the reviews, preparing review documents for managers and employees to complete, reviewing completed documents for content and completeness, assessing appropriate pay increases, and assisting managers with conducting the review meetings.
• Conduct all employment-related administration, including new hire set-up, pay increase processing, termination processing, employee benefit enrollments, and file management.
• Ensure employment practices are equitable and legal. Update yearly posters in all locations.
• Manage staffing through communication with staffing agencies. Set up interviews, make offers, and set up new employees, and approve invoices for staffing agencies.
• Conduct payroll when HR Manager is not available.
• Create files for all new hires and keep them up to date.
• Assist with new hire orientation and onboarding.
• Assist with processing Workers Comp claims.
• Keep work area clean and orderly.

Essential Skills

• 6+ months of Data Entry experience.
• 1+ years of experience with Excel, Word & Outlook.
• High School Diploma or GED.

Why Work Here?

This entry-level role offers valuable experience in the industry, providing an opportunity to grow and develop your skills within a supportive environment.

Work Environment

Work in an office setting, spending the majority of the day at a desk or computer. Regular hours are 7:00 am to 3:30 pm, Monday through Friday.

Job Type & Location

This is a Contract position based out of Minneapolis, MN.

Pay and Benefits

The pay range for this position is $22.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Minneapolis,MN.

Application Deadline

This position is anticipated to close on Aug 27, 2026.

About Aerotek

Aerotek® Inc. provides staffing and services solutions in manufacturing, logistics, construction, aviation, facilities and maintenance. We provide the expertise, solutions and people required to rise to the challenges of North American industry. Headquartered in Hanover, Md., Aerotek operates a unified network of over 200 offices across North America, supporting more than 18,000 clients each year. Aerotek is an Allegis Group company, the global leader in workforce and business solutions. To learn more, visit: Aerotek.com | 1-888-AEROTEK.

Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI)

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.