Office Manager

Talentify; Trenton (NJ); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

403(b)

Paid time off

Career growth opportunities

Team oriented environment

Job summary

Oaks Integrated Care in Trenton, NJ seeks an Office Manager to oversee day-to-day operations within the CCBHC program. You will supervise staff, monitor billing, and ensure accurate records and reports while supporting front desk activities and client data processes.

The role involves coordinating with MIS, training personnel, and performing related duties. Travel and driving are required as part of the position.

Qualifications

• High School diploma or equivalent required.
• Administrative/clerical experience preferred.
• Must be 18 years or older and possess a valid driver’s license.

Responsibilities

• Supervise support staff including secretary, drivers and security.
• Monitor billing activities and related records.
• Hire and train staff under the Program Director.
• Maintain office systems, records and reports.
• Coordinate with MIS to manage client lists and data transfers.
• Front desk duties including phones and billing support.
• Drive and travel as needed.

Job description

Join our team today and immerse yourself in a rewarding career for years to come!

As an Office Manager, you will work within our CCBHC program located in Trenton, NJ.

Schedule

Full-time; Monday-Friday; 40 hours; 8:30am-5:00pm

Responsibilities

• Supervision of support staff including secretary, drivers and security.
• Monitor various areas of billing
• Hire and train staff under direction of Program Director.
• Displays a thorough knowledge of office skills, computer hardware and software.
• Prepares accurate and detailed records and reports.
• Maintains and orders office supplies.
• Prepares minutes of meetings as requested.
• Composes and prepares correspondence, forms and reports as assigned
• Monitors and maintains the distribution of outgoing and incoming mail
• Notifies the director and administration of repair needs for equipment, phones and facilities.
• Attends staff meetings, agency sponsored management meetings and supervisory sessions regularly.
• Supports, assists and fills in for receptionist including answering phones, monitoring the billing system, and performing all other front desk functions as needed.
• Assists with data preparation and entry, and control and verification of client data.
• Assists data collection for client care, research and evaluation projects.
• Coordinates with the MIS department to maintain correct client lists, maintain files, report difficulties and problems in the operation of the computer, and transfers all necessary data to MIS in a timely manner.
• Participates in unit meetings, in-service training sessions, quality assurance/utilization and peer review activities and other program activities as assigned; attends supervisory sessions regularly.
• Performs other related duties as assigned.
• Driving and travel

Benefits

• Competitive salary
• Supplemental income
• Medical, Dental, Vision, 403(b)
• Generous paid time off benefits
• Opportunity for personal and career growth
• Team oriented environment - we practice the FISH! Philosophy

Qualifications

• High School diploma or equivalent required;
• Administrative/clerical experience preferred;
• Must be 18 years or older;
• Valid Driver's License in good standing required.

All positions require a valid driver’s license in good standing, and pre-employment drug screening. All candidates, if hired, will be expected to cooperate with Oaks Integrated Care and The Department of Human Services in all inspections and investigations. Oaks Integrated Care considers applicants for all positions without regard to: race; color; religion; sex; national origin; age; sexual orientation; marital or veteran status; the presence of a medical condition, genetic information or handicap, unrelated to performing the tasks of the job; or any other legally protected status.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.