Office Manager

Oaks Integrated Care Inc.; Trenton (NJ); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Medical

Dental

Vision

403(b)

Generous PTO

Career growth

Team environment

Job summary

Oaks Integrated Care Inc. is seeking an Office Manager for our CCBHC program in Trenton, NJ. The role involves supervising support staff, overseeing billing and data entry, and coordinating office operations to ensure smooth daily functions.

You will work Monday through Friday, 8:30am-5:00pm, in a full-time capacity, with duties spanning records, reports, mail handling and facilities coordination. A valid driver's license is required and pre-employment screenings may apply.

Qualifications

• High School diploma or equivalent required.
• Administrative/clerical experience preferred.
• Must be 18 years or older.
• Valid Driver's License in good standing required.

Responsibilities

• Supervision of support staff including secretary, drivers and security.
• Monitor various areas of billing.
• Hire and train staff under direction of Program Director.
• Displays a thorough knowledge of office skills, computer hardware and software.
• Prepares accurate and detailed records and reports.
• Maintains and orders office supplies.
• Prepares minutes of meetings as requested.
• Monitors and maintains the distribution of outgoing and incoming mail.
• Attends staff meetings and supervisory sessions regularly.
• Supports front desk functions as needed.
• Assists data collection for client care, research and evaluation projects.
• Coordinates with MIS to maintain client lists and data transfers.

Education

High School diploma

Tools

MS Office

Billing software

MIS coordination

Job description

Join our team today and immerse yourself in a rewarding career for years to come! As an Office Manager, you will work within our CCBHC program located in Trenton, NJ.

Schedule:

Full-time; Monday-Friday; 40 hours; 8:30am-5:00pm

Responsibilities

• Supervision of support staff including secretary, drivers and security.
• Monitor various areas of billing
• Hire and train staff under direction of Program Director.
• Displays a thorough knowledge of office skills, computer hardware and software.
• Prepares accurate and detailed records and reports.
• Maintains and orders office supplies.
• Prepares minutes of meetings as requested.
• Composes and prepares correspondence, forms and reports as assigned
• Monitors and maintains the distribution of outgoing and incoming mail
• Notifies the director and administration of repair needs for equipment, phones and facilities.
• Attends staff meetings, agency sponsored management meetings and supervisory sessions regularly.
• Supports, assists and fills in for receptionist including answering phones, monitoring the billing system, and performing all other front desk functions as needed.
• Assists with data preparation and entry, and control and verification of client data.
• Assists data collection for client care, research and evaluation projects.
• Coordinates with the MIS department to maintain correct client lists, maintain files, report difficulties and problems in the operation of the computer, and transfers all necessary data to MIS in a timely manner.
• Participates in unit meetings, in-service training sessions, quality assurance/utilization and peer review activities and other program activities as assigned; attends supervisory sessions regularly.
• Performs other related duties as assigned.
• Driving and travel

Benefits

• Competitive salary
• Supplemental income
• Medical, Dental, Vision, 403(b)
• Generous paid time off benefits
• Opportunity for personal and career growth
• Team oriented environment – we practice the FISH! Philosophy

Qualifications

• High School diploma or equivalent required;
• Administrative/clerical experience preferred;
• Must be 18 years or older;
• Valid Driver's License in good standing required.

All positions require a valid driver’s license in good standing, and pre-employment drug screening. All candidates, if hired, will be expected to cooperate with Oaks Integrated Care and The Department of Human Services in all inspections and investigations. Oaks Integrated Care considers applicants for all positions without regard to: race; color; religion; sex; national origin; age; sexual orientation; marital or veteran status; the presence of a medical condition, genetic information or handicap, unrelated to performing the tasks of the job; or any other legally protected status.