Office Manager

Paycom - ATS; Springfield (IL); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health, dental, vision, disability and

Life insurance

401(k) with company match

Paid time off

Paid holidays

Flexible Spending Account

Continuing Education benefits

Much more...

Job summary

Centurion is seeking a full-time Regional Office Manager in Springfield, IL to support daily regional operations, supervise staff, and coordinate onboarding with Corporate HR. The role acts as a liaison among field staff, facility leadership, and corporate teams.

The ideal candidate has 3+ years in office operations, strong communication and organizational skills, and proficiency with Microsoft Office and payroll systems. Comprehensive benefits are offered.

Qualifications

• Minimum 3 years in office administration, business operations, or administrative support.
• Bachelor's degree preferred in Business Administration, Healthcare Administration, Human Resources, Accounting, or related field.
• Strong communication, organizational, and customer service skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams).

Responsibilities

• Provide leadership and oversight of regional office operations and administrative functions.
• Supervise, coach, develop, and evaluate office support staff.
• Coordinate onboarding and employee processing with HR and other departments.
• Coordinate with vendors, facility staff, and Corporate Accounting regarding invoices and payments.
• Generate and distribute operational, staffing, and compliance reports for leadership and clients.
• Maintain tracking systems for credentialing, CEUs, certifications, and regulatory requirements.
• Coordinate temporary staffing and agency personnel when needed.
• Attend staff meetings and support organizational initiatives.

Skills

Leadership

Communication

Organizational

Customer service

Education

Bachelor's degree in relevant field

Tools

Kronos

HRIS

Payroll systems

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Job description

Centurion is proud to be the provider of comprehensive services to the Illinois Department of Corrections.We are currently seeking a full-time Regional Office Manager to join our Regional Office team in Springfield, Illinois.The Regional Office Manager is responsible for supporting the daily operations of a busy Regional Office while serving as a key liaison between field staff, facility leadership, and corporate teams. This position oversees administrative functions, supervises office staff, manages invoicing and financial administrative processes, coordinates employee onboarding activities, and ensures the efficient flow of information throughout the region. The ideal candidate is a strong people leader with excellent organizational, customer service, and administrative skills.Provide leadership and oversight of regional office operations and administrative functions.Supervise, coach, develop, and evaluate office support staff.Coordinate new hire onboarding and employee processing with Corporate Human Resources and other departments.Coordinate with vendors, facility staff, and Corporate Accounting regarding invoice status, payment inquiries, and supporting documentation.Generate and distribute recurring and ad hoc operational, staffing, and compliance reports for regional leadership and clients.Serve as the primary liaison between facility staff, regional leadership, Corporate departments, and external stakeholders.Maintain tracking systems for credentialing, continuing education requirements (CEUs), certifications, and other regulatory requirements.Coordinate temporary staffing and agency personnel requests when necessary.Provide general office management support, including phone coverage, correspondence, recordkeeping, and administrative coordination.Attend and support staff meetings, training programs, and organizational initiatives.Perform other duties as assigned.Minimum of three (3) years of office administration, business operations, or administrative support experience.Previous experience coordinating administrative functions, employee support processes, and office operations.Strong communication, organizational, and customer service skills.Professional phone etiquette and the ability to communicate effectively with employees, leadership, and external partners.Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Teams.Ability to manage multiple priorities while maintaining accuracy and attention to detail.Must maintain current tuberculosis documentation and active CPR certification.Must be able to pass a background investigation and obtain agency security clearance, where applicable.PreferredBachelor's degree in Business Administration, Healthcare Administration, Human Resources, Accounting, or a related field.Prior supervisory or team lead experience.Experience with payroll, invoicing, employee onboarding, or workforce management processes.Working knowledge of spreadsheets, databases, Kronos, HRIS, or payroll systems.Experience supporting healthcare, correctional healthcare, or multi-site operations environments.We offer excellent compensation and comprehensive benefits for our full-time team members including:Health, dental, vision, disability and life insurance401(k) with company matchGenerous paid time offPaid holidaysFlexible Spending AccountContinuing Education benefitsMuch more...