Office Manager

Evlo AI; Dallas (TX); Remote; USD 70,000 - 110,000; Full time

Job summary

Evlo AI is seeking an experienced Operations Manager to serve as the operational hub for a fully remote technology company. You will own day-to-day office and team operations, vendor management, and cross-company coordination to keep distributed teams moving smoothly.

You will build and improve onboarding, tooling access, procurement, and internal events, collaborating with finance, people ops, and department leads to scale the organization.

Qualifications

• 3–6 years of office management, operations, or administrative experience.
• Proven experience managing SaaS tools and vendor relationships, including contract negotiation and renewal cycles.
• Strong project-management skills with the ability to juggle multiple priorities across time zones.
• Hands-on proficiency with Google Workspace, Slack, expense platforms, and HRIS systems (Rippling, BambooHR, or similar).
• Excellent written and verbal communication; comfortable working autonomously in a remote-first environment.
• Bachelor's degree in business administration or a related field, or equivalent practical experience.

Responsibilities

• Own end-to-end remote operations: hardware procurement, laptop provisioning, software licenses, and equipment logistics for distributed employees
• Administer workplace tooling and SaaS stack (Google Workspace, Slack, Zoom, Okta, Expensify) including access, renewals, and vendor negotiations
• Coordinate company-wide events, offsites, and team gatherings — negotiating venues, managing budgets, and handling logistics across locations
• Manage vendor relationships and contracts, from office supplies and IT services to travel and benefits vendors
• Support onboarding and offboarding workflows in partnership with People Ops, ensuring new hires are fully equipped and provisioned on day one
• Own expense management and administrative budgeting, tracking spend and flagging cost-saving opportunities to finance
• Design and document operational processes and SOPs to scale operations as headcount grows

Skills

Office management

Vendor management

Project management

Remote collaboration

Communication

Time-zone coordination

Education

Bachelor's degree in business administration or related field

Tools

Google Workspace

Slack

Expense platforms

HRIS systems (Rippling/BambooHR)

Job description

About The Role

The role is the operational hub of a fully remote technology company: owning day-to-day office and team operations, vendor management, and cross-company coordination so that distributed teams can move fast without friction.

You will build and improve the systems behind onboarding, tooling access, procurement, and internal events — working directly with finance, people ops, and department leads to keep a fast-growing organization running smoothly.

Key Responsibilities

• Own end-to-end remote operations: hardware procurement, laptop provisioning, software licenses, and equipment logistics for distributed employees
• Administer workplace tooling and SaaS stack (Google Workspace, Slack, Zoom, Okta, Expensify) including access, renewals, and vendor negotiations
• Coordinate company-wide events, offsites, and team gatherings — negotiating venues, managing budgets, and handling logistics across locations
• Manage vendor relationships and contracts, from office supplies and IT services to travel and benefits vendors
• Support onboarding and offboarding workflows in partnership with People Ops, ensuring new hires are fully equipped and provisioned on day one
• Own expense management and administrative budgeting, tracking spend and flagging cost-saving opportunities to finance
• Design and document operational processes and SOPs to scale operations as headcount grows

What We Are Looking For

• 3-6 years of office management, operations, or administrative experience, ideally at a technology company or startup
• Proven experience managing SaaS tools and vendor relationships, including contract negotiation and renewal cycles
• Strong project-management skills with the ability to juggle multiple priorities across time zones
• Hands-on proficiency with Google Workspace, Slack, expense platforms, and HRIS systems (Rippling, BambooHR, or similar)
• Excellent written and verbal communication; comfortable working autonomously in a remote-first environment
• Bachelor's degree in business administration or a related field, or equivalent practical experience
• Bonus: experience with procurement systems (Zip, Coupa), facilities management for a small physical footprint, or planning multi-day company offsites