Office Manager

Accountex -IH; Richardson (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Dallas Payroll in the Dallas–Fort Worth metroplex seeks an Office Manager to oversee administrative activities and light data entry. You will manage records, coordinate day-to-day operations, and provide essential support to management.

This role involves client and vendor communications, HR onboarding support, and ensuring professional, confidential handling of information. On-site work with potential for PA duties as needed.

Qualifications

• Bachelor's or Associate degree in Business Administration or related field.
• 3+ years of office management or administrative experience, preferably in professional services.
• Ability to prioritize and multitask.
• Strong organizational and multitasking skills.
• Attention to detail and problem solving.
• Proficiency in MS Office (MS Excel and MS Outlook).
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage records and information.
• Oversee day-to-day office operations and administrative functions.
• Plan and maintain work facilities.
• Provide administrative assistance to management team.
• Scheduling meetings and appointments.
• Mailing and printing.
• Run office errands and post office drop offs.
• Assist with onboarding. (Note: minor typographical issue corrected)
• Answering phone.
• May work as PA from time to time.
• Perform other office tasks (replenish office supplies, distribute mail, reporting, etc.).
• Serve as the first point of contact for clients, vendors, and visitors.
• Ensure professional communication and timely responses to client inquiries.
• Support the management team with client reporting or project updates.
• Supervise administrative and support staff; provide training and performance feedback.
• Assist leadership with scheduling, meeting coordination, and communication.
• Support HR functions such as onboarding, timesheet tracking, and maintaining employee records.
• Foster a positive, collaborative office culture.

Skills

Attention to detail

Strong organizational skills

Excellent communication skills

Multitasking

Discretion with confidential info

Education

Associate/Bachelor in Business Administration or related field

Tools

MS Excel

MS Outlook

Office 365

Job description

We are looking to hire an Office Manager to join our team! You will be responsible for overseeing the administrative activities and light data entries of the organization.

Responsibilities

• Manage records and information
• Oversee day-to-day office operations and administrative functions
• Plan and maintain work facilities
• Provide administrative assistance to management team
• Scheduling meeting and appointments
• Mailing and printing
• Run office errands and post office drop offs
• Assist with new hire on-boardingli>
• Answering phone
• Might work as PA time to time
• Perform other office tasks (replenish office supplies, distribute mail, reporting, etc.)

Client Relations & Communication

• Serve as the first point of contact for clients, vendors, and visitors.
• Ensure professional communication and timely responses to client inquiries.
• Support the management team with client reporting or project updates.

Team Coordination & Support

• Supervise administrative and support staff; provide training and performance feedback.
• Assist leadership with scheduling, meeting coordination, and communication.
• Support HR functions such as onboarding, timesheet tracking, and maintaining employee records.
• Foster a positive, collaborative office culture.

Qualifications

• Associate’s or Bachelor’s degree in Business Administration or related field preferred.
• 3+ years of office management or administrative experience (professional services experience preferred).
• Ability to prioritize and multi-task
• Strong organizational skills and multitasking skills.
• Attention to detail and problem solving skills
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Excellent written and verbal communication skills
• Ability to handle confidential information with discretion

Since 1971, Dallas Payrollis providing a comprehensive and advanced payroll software and HR solutions catering to small and medium-sized businesses (SMBs) in the Dallas-Fort Worth metroplex. Our company specializes in offering efficient, accurate, and scalable payroll services that help businesses streamline their payroll processing, ensure tax compliance, and optimize their workforce management. With a strong focus on customer satisfaction and personalized service, Dallas Payroll is committed to simplifying payroll tasks for employers, enabling them to focus on growing their businesses.

This position will be offered hourly or salaried based on experience.