Office Manager

Brigham Young University-Idaho; Rexburg (ID); On-site; USD 45,000 - 65,000; Full time

Job summary

Brigham Young University-Idaho's library seeks a proactive Library Office Manager to support the University Librarian and Associate Librarians. The role coordinates administrative operations, communicates policies, and ensures visitors receive effective support across campus and beyond.

You will manage meetings, records, budgeting, and Workday time approvals, while safeguarding confidential information and providing excellent service to library staff and patrons.

Qualifications

• Associate degree required; 2–5 years of relevant office experience.
• Strong written and verbal communication; proofreading and editing skills.
• Proficiency with MS Office; capable of learning new software quickly.
• Ability to handle confidential information with discretion.
• Experience coordinating meetings, records, and reporting.

Responsibilities

• Provide administrative support to the University Librarian and Associate University Librarians.
• Coordinate interdepartmental communication related to policies, events, employees, and internal changes.
• Respond to calls, visits, correspondence, and routine requests with sound judgment.
• Coordinate with advisors to service office visitors and prepare materials.
• Compose letters, memoranda, and communications; refer confidential matters appropriately.
• Improve office procedures to streamline workloads.
• Serve as Workday liaison for time and attendance, and manage access controls.
• Schedule meetings, prepare agendas/minutes, and track action items.
• Organize confidential records and filing systems; maintain directories and channels.
• Assist with events by coordinating gifts, catering, travel arrangements.
• Maintain office supplies, submit expense reports, track receipts and library budgets.
• Maintain weekly library orientation schedules and respond to work orders.
• Compile statistics and prepare reports for university and external entities.
• Interact with and assist library patrons.

Skills

Administrative support

Office management

Proofreading

Letters/memoranda

Interpersonal communication

Microsoft Office

AI familiarity

Basic accounting

Task management

Education

Associate degree

Tools

Microsoft Office Suite

Job description

## Office ManagerApply: BYU - Idaho: Full time: Posted 7 Days Ago: End Date: October 11, 2026 (10 days left to apply): R0040856**Posting End Date**Saturday, October 10, 2026 ## Required Documents- Resume- Cover Letter- 2 Letters of Recommendation # Library office managerSupport the University Librarian and Associate University Librarians by coordinating administrative operations, communication, meetings, records, and day-to-day office needs. This role helps ensure information is handled appropriately, office procedures run efficiently, and library staff and visitors receive effective support. ## Position SummaryThe Library Office Manager provides administrative support to the University Librarian and Associate University Librarians while assisting other library staff as needed. The position serves as an important communication link between the library and campus and off-campus entities, clearly communicating policies and needs while ensuring questions and requests are appropriately heard, forwarded, and addressed.The Office Manager manages competing priorities, identifies opportunities to streamline office procedures, adapts administrative support to the needs of multiple supervisors, and handles sensitive information with appropriate discretion and confidentiality. ## What You’ll Do* Provide administrative support to the University Librarian and Associate University Librarians, including serving on administrative councils such as the Library Leadership Council.* Communicate university policies and procedures and coordinate interdepartmental communication related to policies, procedures, events, employees, and internal changes.* Respond to calls, office visits, correspondence, questions, and routine requests, using sound judgment to determine what requires supervisor attention.* Coordinate with advisors and other personnel to provide effective service to office visitors.* Compose letters, memoranda, and other communications as directed, appropriately referring confidential or sensitive matters to the University Librarian.* Continuously evaluate and improve office procedures to simplify processes and support an efficient workload.* Serve as the Workday liaison and backup for time and attendance approval, and maintain access control and other security measures.* Arrange and facilitate meetings and interview appointments, including scheduling locations, contacting participants, preparing agendas and handouts, and recording, transcribing, and distributing minutes as needed.* Organize, secure, and maintain confidential records and filing systems, personnel directories, and internal communication channels.* Assist the University Librarian with activities and events by coordinating gifts, catering, and, when necessary, hotel and travel arrangements.* Maintain office supplies, submit expense reports, track receipts and library budgets, and receive, tag, and track capital equipment from purchase through disposal.* Maintain weekly library orientation schedules and submit and follow up on building work orders.* Compile statistics and prepare reports for university, organizational, and government entities.* Interact with and assist library patrons.* Schedule library classrooms and meeting rooms using EMS and maintain accurate calendars of library events.* Perform other duties as assigned. ## Invitation to ApplyIf you bring strong administrative judgment, attention to detail, communication skills, and the ability to manage multiple priorities, we invite you to apply. This role is well suited for an organized professional who can support multiple leaders, handle sensitive information with discretion, and help keep a complex office operating effectively. ## Qualifications, Skills & Attributes**Education*** Associate degree. **Experience*** 2–5 years of related work experience or an equivalent combination of education and experience. **Skills & Attributes*** Advanced administrative support skills with demonstrated proficiency in office management practices.* Excellent grammar, spelling, and proofreading skills.* Experience preparing letters, memoranda, policies, procedures, reports, forms, newsletter articles, and other academic documents using word processing, spreadsheet, database, and/or presentation software.* Professional demeanor and confidence working with high-level administrators, corporate recruiters, and varying personalities.* Excellent interpersonal communication skills and the ability to work effectively in a team environment.* Proficiency with Microsoft Office Suite and other standard software programs, with the ability to quickly learn new programs in a self-taught environment.* Experience with or willingness to learn and use Artificial Intelligence models as needed.* Understanding of basic accounting principles.* Ability to manage multiple tasks and remain focused amid frequent interruptions and changing priorities. IMPORTANT:Conditions of employment require employees to hold and to be worthy to hold temple recommends. Job applicants must be able to meet these conditions to advance through a hiring process successfully. An expired recommend will prevent consideration for hire. ## Why BYU-IdahoBYU-Idaho is a distinctive faith-based university focused on its mission to develop disciples of Jesus Christ who are leaders in their homes, the Church, and their communities. Employees play an important role in supporting that mission by helping create an environment where students can learn, grow, and reach their divine potential.Working at BYU-Idaho means contributing to a campus community that values faith, learning, service, and purposeful work. Each role on campus supports the university’s broader effort to bless students and prepare them to make a meaningful difference wherever they serve. ## Work Schedule**Regular Schedule:** Monday–Friday, 8:00 a.m.–5:00 p.m. **Weekend / Holiday / On Call:** No weekend, holiday, or on-call requirements specified. **Travel:** Occasional travel for training and other work-related meetings.