Library Operations Manager

Brigham Young University-Idaho; Rexburg (ID); On-site; USD 45,000 - 65,000; Full time

Job summary

Brigham Young University-Idaho's library seeks a proactive Library Office Manager to support the University Librarian and Associate Librarians. The role coordinates administrative operations, communicates policies, and ensures visitors receive effective support across campus and beyond.

You will manage meetings, records, budgeting, and Workday time approvals, while safeguarding confidential information and providing excellent service to library staff and patrons.

Qualifications

• Associate degree required; 2–5 years of relevant office experience.
• Strong written and verbal communication; proofreading and editing skills.
• Proficiency with MS Office; capable of learning new software quickly.
• Ability to handle confidential information with discretion.
• Experience coordinating meetings, records, and reporting.

Responsibilities

• Provide administrative support to the University Librarian and Associate University Librarians.
• Coordinate interdepartmental communication related to policies, events, employees, and internal changes.
• Respond to calls, visits, correspondence, and routine requests with sound judgment.
• Coordinate with advisors to service office visitors and prepare materials.
• Compose letters, memoranda, and communications; refer confidential matters appropriately.
• Improve office procedures to streamline workloads.
• Serve as Workday liaison for time and attendance, and manage access controls.
• Schedule meetings, prepare agendas/minutes, and track action items.
• Organize confidential records and filing systems; maintain directories and channels.
• Assist with events by coordinating gifts, catering, travel arrangements.
• Maintain office supplies, submit expense reports, track receipts and library budgets.
• Maintain weekly library orientation schedules and respond to work orders.
• Compile statistics and prepare reports for university and external entities.
• Interact with and assist library patrons.

Skills

Administrative support

Office management

Proofreading

Letters/memoranda

Interpersonal communication

Microsoft Office

AI familiarity

Basic accounting

Task management

Education

Associate degree

Tools

Microsoft Office Suite

Job description

Brigham Young University-Idaho's library seeks a proactive Library Office Manager to support the University Librarian and Associate Librarians. The role coordinates administrative operations, communicates policies, and ensures visitors receive effective support across campus and beyond.

You will manage meetings, records, budgeting, and Workday time approvals, while safeguarding confidential information and providing excellent service to library staff and patrons.