Office Manager

Jobtailor; Raleigh (NC); On-site; USD 42,000 - 64,000; Full time

Job summary

Jobtailor in Raleigh, NC seeks an organized Office Manager / Facilities Coordinator to own the day-to-day office experience, keep the workplace welcoming, organized, and well-maintained, and actively engage with guests and stakeholders.

You will manage vendor relationships, conference room scheduling, fleet operations, onboarding support, and executive assistance, while presenting a professional image and ensuring smooth administrative operations across the site.

Qualifications

• High school diploma or GED required.
• Minimum 2 years' experience in a similar role preferred.
• Driver’s License
• Strong organization and attention to detail.
• Professionalism and organizational representation.
• Initiative and ownership.
• Sound judgment and decision-making.
• Reliability and follow-through.
• Problem solving and resourcefulness.
• Clear, professional, and respectful communication.
• Teamwork and collaboration.
• Adaptability and prioritization.
• Workplace and customer service orientation.

Responsibilities

• Own the day-to-day office experience and ensure the workplace is welcoming, organized, well-maintained, and engaging
• Serve as an on-site culture ambassador
• Greet guests, answer the main phone line, direct calls, and send and receive mail and packages
• Welcome and support visitors, guests, partners, and external stakeholders
• Manage relationships with landlord, maintenance, janitorial, security, and parking staff
• Identify facility problems, coordinate resolutions, and review vendor performance
• Manage shared office, kitchen, and breakroom areas, including upkeep, organization, inventory, and supplies
• Identify office needs and place supply and equipment orders
• Coordinate conference room schedules, catering, setup, breakdown, and A/V support
• Manage fleet vehicles, including maintenance, repairs, insurance, compliance, allocations, reservations, and claims
• Assist HR and the administration team with new-employee onboarding, building and parking access, and equipment
• Provide executive support to the CEO, COO, and senior management, including travel booking, expense management, board meeting materials, and miscellaneous support
• Perform other duties as assigned

Skills

Office Management

Vendor Relationship Management

Executive Support

Problem Solving

Customer Service Orientation

Tools

Office Organization

Supply Management

Conference Room Coordination

Fleet Vehicle Management

Onboarding Support

Job description

• Own the day-to-day office experience and ensure the workplace is welcoming, organized, well-maintained, and engaging
• Serve as an on-site culture ambassador
• Greet guests, answer the main phone line, direct calls, and send and receive mail and packages
• Welcome and support visitors, guests, partners, and external stakeholders
• Manage relationships with landlord, maintenance, janitorial, security, and parking staff
• Identify facility problems, coordinate resolutions, and review vendor performance
• Manage shared office, kitchen, and breakroom areas, including upkeep, organization, inventory, and supplies
• Identify office needs and place supply and equipment orders
• Coordinate conference room schedules, catering, setup, breakdown, and A/V support
• Manage fleet vehicles, including maintenance, repairs, insurance, compliance, allocations, reservations, and claims
• Assist HR and the administration team with new-employee onboarding, building and parking access, and equipment
• Provide executive support to the CEO, COO, and senior management, including travel booking, expense management, board meeting materials, and miscellaneous support
• Perform other duties as assigned

Requirements

• High school diploma or GED required
• Minimum 2 years' experience in a similar role preferred
• Driver’s License
• Strong organization and attention to detail
• Professionalism and organizational representation
• Initiative and ownership
• Sound judgment and decision-making
• Reliability and follow-through
• Problem solving and resourcefulness
• Clear, professional, and respectful communication
• Teamwork and collaboration
• Adaptability and prioritization
• Workplace and customer service orientation

Core Competencies

Demonstrates strong organizational skills and attention to detail while managing office operations, vendor relationships, and executive support. Exhibits professionalism and effective communication in a collaborative workplace environment.

Highest-signal resume keywords

• Office Management
• Vendor Relationship Management
• Executive Support
• Problem Solving
• Customer Service Orientation

ATS Optimization Keywords

Hard Skills

• Office Organization
• Supply Management
• Conference Room Coordination
• Fleet Vehicle Management
• Onboarding Support

Soft Skills

• Attention to Detail
• Professionalism
• Initiative
• Teamwork
• Adaptability

Certifications & Qualifications

• Driver’s License

Industry Keywords

• Workplace Experience
• Culture Ambassador
• Facility Management
• Communication
• Collaboration