Executive Assistant – Office Manager

Jobtailor; Denver (CO); On-site; USD 65,000 - 90,000; Full time

Job summary

Jobtailor seeks an experienced Executive Assistant/Office Manager to support the CEO from our Denver office. You will own the CEO's calendar, coordinate meetings across time zones, and manage communications and logistics for executive leadership.

You will also oversee day-to-day Denver office operations, vendor relationships, and onboarding for new hires, ensuring health, safety, and compliance in the workspace.

Qualifications

• 3+ years of EA/PA experience supporting a senior executive.
• Office management or workplace operations experience is a plus.
• Excellent judgment and discretion with confidential information.
• Strong verbal and written communication and multitasking abilities.

Responsibilities

• Provide dedicated support to the CEO and manage calendar and scheduling priorities.
• Coordinate Board, Leadership, and All Hands meetings across geographies and time zones.
• Arrange CEO travel and expense reimbursements.
• Oversee Denver office operations including vendor relationships and security.

Skills

Calendar Management

Executive Support

Vendor Relationships

Office Management

Google Workspace Proficiency

Excellent Communication

Time Zone Management

Tools

Google Workspace

Slack

Zoom

Job description

• Provide dedicated support to the CEO
• Own the CEO’s internal and external calendar, meeting cadence, and scheduling priorities
• Manage organization-wide communications from the CEO
• Coordinate Board, Leadership, Executive, Senior Leadership, and Global All Hands meetings and materials across geographies and time zones
• Facilitate CEO travel arrangements and expense reimbursement
• Coordinate logistics for senior leadership meetings and events
• Own day-to-day operation of the Denver office, including maintenance, shared spaces, security/access, and vendors
• Manage building management and office-related vendor relationships and service agreements
• Manage office supplies, equipment ordering, budget tracking, and inventory
• Plan office space needs and onboarding logistics for new hires
• Support health, safety, and compliance standards for the physical workspace
• Partner with People & Culture on Denver in-office events, social gatherings, recognition activities, and company-wide events
• Serve as a local point of contact for new hires and visiting colleagues
• Support onboarding logistics with People Ops

Requirements

• 3+ years of EA/PA experience supporting a senior executive (CEO, C-suite, or equivalent)
• Ideally, office management or workplace operations experience paired with executive support experience
• Excellent judgment and discretion when handling confidential and sensitive information
• Excellent verbal and written communication skills
• Ability to manage multiple priorities in a fast-paced, deadline-driven environment
• Strong attention to detail
• Experience managing multiple time zones for a global organization is a plus
• Experience managing vendor relationships, service agreements, and budgets
• Proficiency with Google Workspace, Slack, and Zoom
• People-first, “no task too small” mindset
• Previous experience with software or technology businesses is a bonus

Core Competencies

Demonstrates expertise in executive support, office management, and vendor relationship management, with a strong focus on communication, organization, and attention to detail in a fast-paced environment.

Highest-signal resume keywords

• Executive Support Experience
• Office Management
• Vendor Relationship Management
• Google Workspace Proficiency
• Excellent Communication Skills

ATS Optimization Keywords

Hard Skills

• Calendar Management
• Budget Tracking
• Logistics Coordination
• Onboarding Logistics
• Expense Reimbursement

Soft Skills

• Attention to Detail
• Judgment and Discretion
• Ability to Manage Multiple Priorities
• People-First Mindset

Industry Keywords

• C-Suite Support
• Workplace Operations
• Global Organization
• Health and Safety Compliance

Tools & Technologies

• Google Workspace
• Slack
• Zoom