Office Manager

Catalystdds; Ponca City (OK); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Paid time off

Health, dental & vision coverage

Life insurance

401(k) program

Job summary

Catalystdds is seeking a Dental Office Manager to oversee the daily operations of our clinic, coordinating administrative and clinical tasks and resource allocation. You will work with dentists and staff to ensure smooth performance, greet patients, answer calls, and handle insurance communications.

The role emphasizes patient comfort, safety, and professional leadership, with a friendly team environment and a focus on high-quality patient care.

Qualifications

• High school diploma or equivalent required (preferred).
• 3–5 years dental front office experience preferred.
• Experience with Dentrix, Eaglesoft, Fuse, Open Dental, or similar software is a plus.

Responsibilities

• Greet patients and answer phones while maintaining professionalism.
• Schedule and confirm patient appointments and coordinate with insurance.
• Process insurance claims and verify patient benefits.
• Post payments and manage administrative tasks daily.

Skills

Customer service

Scheduling

Communication

Team coordination

Education

High school diploma or equivalent

Tools

Dentrix

Eaglesoft

Fuse

Open Dental

Job description

Description

Dental Office Manager oversees the daily management of the clinic, including the scheduling, organizing, and coordinating of all administrative and clinical tasks and resource allocation. Works directly with Dentists, clinical, and administrative staff, to ensure that all aspects of the clinic operate efficiently. Greets patients, answers phones, checks business email, communicates with patients and insurance companies, schedules and confirms patient appointments, resolves patient complaints, files patient insurance claims, verifies patient benefits and coverage, and posts insurance and patient payments. Maintains awareness of comfort and safety needs of patients. Leads by example of professionalism, respect and caring to patients and team members.

Schedule

Enjoy a healthy work-life balance with a consistent schedule

Monday - Friday 8:00 AM - 5:00 PM | No late evenings, no weekends

Benefits

We value your hard work and commitment—so we’ve designed a benefits package that truly supports you both professionally and personally:

• Generous Paid Time Off and Paid Holidays to recharge and spend time doing what you love
• Comprehensive Health Coverage, including medical, dental, and vision insurance
• Life Insurance for peace of mind
• 401(k) Retirement Plan with employer support to help you build your future
• A positive, team-oriented environment where your skills are appreciated and your well-being matters

Requirements

Qualifications

• High school or equivalent (Preferred)
• Minimum of 3 to 5 years dental front office experience (Preferred)
• Dentrix, Eaglesoft, Fuse, Open Dental, or other dental software experience a plus