Office Manager

Veterans In Transition; Philadelphia (Philadelphia County); On-site; USD 60,000 - 80,000; Full time

Job summary

Veterans In Transition is seeking an Office Manager to oversee daily office operations, payroll, and staff supervision in a structured environment. The role emphasizes implementing efficient office systems and maintaining compliance with records management standards.

The candidate will plan layouts, procure equipment, and ensure budgeting and financial objectives are met. Strong leadership and organizational skills are essential for coordinating cross-functional activities and improving

Qualifications

• Experience in office management and supervising staff.
• Ability to design and implement office systems and procedures.
• Familiarity with payroll processing and budgeting.

Responsibilities

• Maintain office services and supervise staff.
• Define procedures for retention, protection, retrieval, transfer, and disposal of records.
• Plan and implement office systems, layouts, and equipment procurement.
• Establish standards and procedures and measure results against them.
• Schedule and assign employees and monitor work results.
• Review reports to identify trends and inform management.
• Recruit, select, orient, and train office staff.
• Coach and develop staff to achieve results.
• Attend workshops and professional networks to stay current.
• Prepare annual budget and analyze variances; take corrective actions.
• Collaborate with team to achieve related results.

Skills

Supply Management

Informing Others

Budget Tracking

Delegation

Staffing

Managing Processes

Supervision

Developing Standards

Process Improvement

Inventory Control

Reporting Skills

QuickBooks Pro Skills

Tools

QuickBooks Pro

Job description

Supports company operations by maintaining office systems and supervising staff.

Office Manager Job Duties:

• Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
• Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
• Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
• Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
• Completes operational requirements by scheduling and assigning employees; following up on work results.
• Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
• Maintains office staff by recruiting, selecting, orienting, and training employees.
• Maintains office staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.
• Contributes to team effort by accomplishing related results as needed.

Office Manager Skills and Qualifications:

Supply Management, Informing Others, Tracking Budget Expenses, Delegation, Staffing, Managing Processes, Supervision, Developing Standards, Promoting Process Improvement, Inventory Control, Reporting Skills, Must have Quickbooks Pro Skills