Office Manager

Addison Group; Oklahoma City (OK); On-site; USD 52,000 - 68,000; Full time

Job summary

Addison Group in Oklahoma City seeks an Office Manager to provide high-level administrative support to company leadership and oversee day-to-day office operations. You will manage calendars, coordinate travel, prepare documents, handle confidential information, and maintain an efficient workplace.

This role requires 3+ years in office management, strong organizational skills, and excellent communication. You will interact with clients, vendors, and staff while ensuring smooth operations and a

Qualifications

• 3+ years of experience in office management or executive support.
• Experience supporting executives or senior leadership.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Attention to detail and ability to manage multiple deadlines.
• Proactive with initiative and problem-solving.

Responsibilities

• Provide high-level administrative support to executives and leadership.
• Manage complex calendars and schedule meetings.
• Prepare agendas, reports, and business documents.
• Coordinate travel arrangements and itineraries.
• Handle confidential information with discretion.
• Oversee daily office operations and maintain organization.

Skills

Office management

Executive support

Calendar management

Travel planning

Confidential information

Communication skills

Microsoft Office

Tools

Microsoft Office Suite

Job description

The Office Manager provides high-level administrative support to company leadership while overseeing the day-to-day operations of the office. This position requires a highly organized, professional, and proactive individual who can manage competing priorities, coordinate schedules and meetings, handle confidential information, and ensure the office operates efficiently.

Responsibilities

• Provide direct administrative and organizational support to executives and leadership.
• Manage complex calendars, schedule meetings, and coordinate appointments.
• Prepare meeting agendas, presentations, reports, correspondence, and other business documents.
• Coordinate travel arrangements, including flights, hotels, transportation, and itineraries.
• Prepare executives for meetings by organizing materials, documents, and necessary information.
• Manage incoming calls, emails, correspondence, and communications on behalf of leadership.
• Assist with follow-up on action items, projects, and deadlines.
• Handle confidential and sensitive company and employee information with discretion.
• Coordinate internal and external meetings, including scheduling, logistics, and follow-up.
• Serve as a professional point of contact for clients, vendors, business partners, and other outside contacts.
• Oversee daily office operations and ensure the workplace remains organized, professional, and efficient.
• Order and maintain office supplies, equipment, and other business materials.
• Coordinate relationships with vendors, service providers, building management, and other outside partners.
• Manage incoming and outgoing mail, packages, deliveries, and general office correspondence.
• Coordinate office maintenance, repairs, and other facility needs.
• Maintain office policies, procedures, records, and administrative systems.
• Assist with onboarding and offboarding employees, including workspace, equipment, supplies, and administrative documentation.
• Maintain organized electronic and physical files and ensure documents are properly stored and accessible.
• Assist with company events, meetings, employee activities, and special projects.
• Monitor office expenses, invoices, and administrative budgets as needed.

Qualifications

• 3+ years of experience in office management, executive assistance, administrative support, or a related role.
• Proven experience supporting executives, owners, or senior leadership.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and follow-through.
• Ability to prioritize and manage multiple projects and deadlines.
• Professional demeanor and excellent interpersonal skills.
• Strong proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Ability to handle confidential information with discretion.
• Strong problem-solving skills and the ability to work independently.
• Proactive approach with the ability to anticipate needs and take initiative.