Office Manager

Sharp Key Capital; New York (NY); On-site; USD 55,000 - 80,000; Part time

Benefits offered by this job

Part-time: 3 days/week

Job summary

A real estate investment firm located in New York is looking for a proactive Office Manager to maintain a well-organized office environment. This part-time role requires strong organizational skills, proficiency with Microsoft Office, and a service-oriented attitude. Responsibilities include office maintenance, supply management, and reception duties. The office supports a collaborative team atmosphere and is willing to accommodate schedules of part-time students.

Qualifications

• Proven ability to maintain organization in a busy office environment.
• Strong competency in Microsoft Office, especially Outlook, Teams, and Excel.
• Professional attitude with a reliable demeanor.
• Ability to multitask and prioritize in a fast-paced environment.

Responsibilities

• Maintain and organize a 7-person office.
• Order and stock office supplies and groceries.
• Set up conference rooms for meetings.
• Prepare documents for review and signature.
• Manage outgoing mail and trips to the post office.
• Coordinate with third-party vendors for services.
• Greet visitors and manage reception duties.
• Assist the team with ad-hoc administrative tasks.

Skills

Strong organizational skills

Attention to detail

Proficiency with Microsoft Office

Friendly demeanor

Ability to multitask

Comfort working independently

Familiarity with mailing processes

Education

College degree preferred

Tools

Microsoft Outlook

Microsoft Teams

Microsoft Excel

Job description

Sharp Key Capital is a privately held real estate investment firm specializing in value-add and opportunistic strategies in high-growth U.S. markets. Our office environment is focused, fast‑paced, and professional. We value individuals who take pride in precision, organization, and supporting a team that moves quickly.

Position Overview

We are seeking a highly organized, proactive Office Manager to keep our office running smoothly and ensure our team has what they need to operate efficiently. This is a hands‑on role ideal for someone who enjoys being part of a team, takes ownership of tasks, and has a “no task too small” mindset.

Key Responsibilities

• Maintain and organize a 7‑person office, ensuring a clean, orderly, and well‑supplied environment
• Order, stock, and organize groceries and office supplies
• Set up the conference room for internal and external meetings
• Print, bind, and prepare documents for review and signature
• Prepare and manage outgoing mail; make occasional trips to the post office
• Coordinate with third‑party vendors (IT support, building services, etc.) including scheduling, receiving, and tracking service requests
• Greet visitors and manage reception duties as needed
• Assist the team with ad‑hoc administrative tasks

Required Skills & Experience

• Strong organizational skills and attention to detail
• Proficiency with Microsoft Office, especially Outlook, Teams, and Excel
• Professional, friendly, and reliable demeanor
• Ability to multitask and prioritize in a fast‑paced environment
• Comfort working independently and taking initiative
• Familiarity with mailing/shipping processes

Preferred Qualifications

• Prior experience in office management, reception, or administrative support
• A service‑oriented mindset and willingness to handle tasks of all sizes
• College degree preferred but not required
• Part‑time: 3 days/week. We are willing to accommodate the days and hours based on your needs. We will happily work around class schedules if you are a part‑time student.