Office Manager

IPS Corporate Security; New York (NY); Sur place; USD 65 000 - 70 000; Plein temps

Avantages offerts par ce poste

Health Insurance

Dental and Vision Insurance

Retirement Savings Plan

Commuter Benefits

Paid Time Off

Résumé du poste

International Proactive Security Inc in Midtown Manhattan is seeking an experienced Office Manager to oversee daily administrative operations and provide support to HR, Operations, Payroll, and management. You will handle employee files, compliance documents, and confidential information while ensuring efficient office workflows.

This full-time role features a 9:00am–5:00pm schedule, Monday through Friday, with a salary range of $65,000 to $70,000 per year.

Qualifications

• Previous experience in office administration, HR, operations, or a related field preferred.
• Strong organizational and time-management skills are required.
• Excellent written and verbal communication skills are essential.
• Proficiency in Microsoft Office, Excel, and general computer applications.
• Must be able to handle confidential information with professionalism and discretion.
• Strong attention to detail and ability to manage multiple priorities in a fast-paced environment.

Responsabilités

• Manage daily office operations, including calls, emails, filing, correspondence, and office supplies.
• Maintain accurate employee files, records, trackers, and confidential information.
• Assist with recruitment, interviews, hiring, onboarding, I-9/E-Verify, etc.
• Monitor employee licenses, certifications, training, and compliance records.
• Prepare employment verification letters and other employee-related documents.
• Assist with employee relations, disciplinary documentation, investigations, and leave paperwork.
• Coordinate with Operations and Payroll regarding employee status changes, pay rates, schedules, and timekeeping matters.
• Maintain uniform and equipment inventory and coordinate orders and distribution.
• Communicate professionally with employees, clients, vendors, and management.
• Prepare reports, assist with audits, and complete administrative projects as assigned.
• Perform other duties as needed to support the efficient operation of the company.

Connaissances

Organizational skills

Time management

Written communication

Verbal communication

Discretion

Attention to detail

Multitasking

Outils

Microsoft Office

Excel

Description du poste

The Office Manager is responsible for overseeing the day-to-day administrative operations of the office while providing support to HR, Operations, Payroll, and management. This position ensures office activities, employee records, compliance documentation, and administrative processes are handled accurately, efficiently, and confidentially.

Location: Midtown, Manhattan

Salary: $65,000 to $70,000 annually

Full Time Schedule: Monday to Friday - 9:00am to 5:00pm

Responsibilities:

• Manage daily office operations, including calls, emails, filing, correspondence, and office supplies.
• Maintain accurate employee files, records, trackers, and confidential information.
• Assist with recruitment, interviews, hiring, onboarding, I-9/E-Verify, etc.
• Monitor employee licenses, certifications, training, and compliance records.
• Prepare employment verification letters and other employee-related documents.
• Assist with employee relations, disciplinary documentation, investigations, and leave paperwork.
• Coordinate with Operations and Payroll regarding employee status changes, pay rates, schedules, and timekeeping matters.
• Maintain uniform and equipment inventory and coordinate orders and distribution.
• Communicate professionally with employees, clients, vendors, and management.
• Prepare reports, assist with audits, and complete administrative projects as assigned.
• Perform other duties as needed to support the efficient operation of the company.

Qualifications:

• Previous experience in office administration, HR, operations, or a related field preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, Excel, and general computer applications.
• Must be able to handle confidential information with professionalism and discretion.
• Strong attention to detail and ability to manage multiple priorities in a fast-paced environment.
• Experience in the security industry is a plus.

Benefits:

• Health Insurance.
• Dental and Vision Insurance.
• Retirement Savings Plan.
• Commuter Benefits.
• Paid Time Off.