Office Manager

Michael Baker International; New York (NY); On-site; USD 72,000 - 96,000; Full time

Job summary

Michael Baker International seeks an experienced Office Manager to support its Construction Services team in New York. This role involves coordinating administrative operations, managing interdepartmental communications, and producing essential documentation for the MTA. Candidates should have substantial experience in Rail & Transit project support and strong proficiency in Microsoft Office Suite.

Qualifications

• 20+ years of experience in Rail & Transit program support, with MTA project oversight required.

Responsibilities

• Manage administrative operations and support MTA extended staff.
• Serve as primary liaison with MTA HQ, Building Management, and IT Help Desk.
• Prepare and verify Project Monitoring Reports.

Skills

Strong communication

Client management

Multitasking

Proficiency in Microsoft Office Suite

Education

High school diploma required; associate or bachelor’s degree preferred

Job description

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CONSTRUCTION SERVICES PRACTICE

Michael Baker International’s Construction Services staff supports clients by acting as their trusted on-site agent through all phases of construction, from pre-design to close-out, by providing qualified construction managers, inspectors, constructability reviewers, schedulers, estimators and safety experts. As new technologies evolve throughout the construction industry, innovative ideas are required to maintain and deliver successful construction projects.

Job Description

CONSTRUCTION SERVICES PRACTICE

Michael Baker International’s Construction Services staff supports clients by acting as their trusted on-site agent through all phases of construction, from pre-design to close-out, by providing qualified construction managers, inspectors, constructability reviewers, schedulers, estimators and safety experts. As new technologies evolve throughout the construction industry, innovative ideas are required to maintain and deliver successful construction projects.

Description

Michael Baker is seeking an Office Manager to support the MTA Office of Construction Oversight (OCO), IEC Principal, and extended staff, and MTAHQ by managing administrative operations, coordinating interdepartmental support, and ensuring the smooth functioning of the field office. This role is key in producing official MTA documents and facilitating communication across teams and stakeholders. Responsibilities include:

• Oversee and support MTA extended staff and promote a positive, productive work environment.
• Provide support in client meetings with meeting minutes for action items.
• Prepare and verify Project Monitoring Reports in collaboration with project managers.
• Maintain tracking systems for safety training, equipment, and office logistics.
• Serve as the primary liaison with MTA HQ, Building Management, and IT Help Desk.
• Manage shared calendars, maintain the IEC library, and support report and presentation development.
• Onboard new employees and coordinate safety training and office access.
• Handle visitor access, correspondence, meeting logistics, and general office administration and all supplies.
  
  

Professional Requirements

• High school diploma required, associate or bachelor’s degree, preferred.
• 20+ years of experience in Rail & Transit program support, with MTA project oversight required.
• Strong communication, client management, and multitasking skills.
• Proficiency in Microsoft Office Suite.
  
  

The approximate compensation range for this position is $72,089 - $95,176. This compensation range is a good faith estimate for the position at the time of posting. Actual compensation is dependent upon factors such as education, qualifications, experience, skillset, and physical work location.

About Us

Michael Baker International, a leading provider of engineering and consulting services, including design, planning, architectural, environmental, construction and program management, has been solving some of the world’s most complex infrastructure challenges for more than 80 years with a legacy of expertise, experience, innovation and integrity.

Based in Pittsburgh and with nearly 100 offices nationwide, we partner with clients on everything from roads, bridges, tunnels, mass transit, and airports, to water treatment plants, arctic oil pipelines, environmental restoration and specialized overseas construction. We serve as a trusted adviser to the communities we serve, making them safer, more accessible, more sustainable and more prosperous.

We provide visionary leadership in facilitating transformational change for our clients. Our work delivers differentiating innovations and dedicated experts who challenge the status quo and share a world of diverse experience and an impassioned entrepreneurial spirit. We deliver quality of life.

We Make a Difference.

Michael Baker International is proud to be an Equal Opportunity Employer. Michael Baker International provides equal employment opportunity for all persons, in all facets of employment. Michael Baker International maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks. We encourage all qualified applicants to apply for any open position for which they feel they are qualified and all will receive consideration for employment without regard to race, color, religion, age, gender, sexual orientation, gender identity, national origin, citizenship status, marital status, genetic information, disability, protected veteran status or any other legally protected status.

EEO is the Law. Applicants to and employees of Michael Baker International are protected under Federal law from discrimination.

• It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Civil Engineering

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