Office Manager & Workplace Experience

accessiBe; New York (NY); On-site; USD 85,000 - 100,000; Full time

Job summary

A leading company in online accessibility seeks an Office Manager & Workplace Experience professional to enhance office operations and support executive leadership. This dual role emphasizes creating an exceptional work environment while managing budgets, onboarding processes, and engagement initiatives in a tech-driven culture.

Benefits

Career Planning and Growth Opportunities

Qualifications

• 3-6+ years of office management and executive assistant experience.
• Strong organizational and multitasking skills.
• Excellent interpersonal and communication skills.

Responsibilities

• Manage day-to-day office operations and maintain vendor relationships.
• Provide high-level administrative support to executive leadership.
• Develop initiatives to foster employee engagement and well-being.

Skills

Organizational skills

Multitasking

Interpersonal skills

Communication skills

Proactive mindset

Job description

Join to apply for the Office Manager & Workplace Experience role at accessiBe

Join to apply for the Office Manager & Workplace Experience role at accessiBe

We are looking for a proactive Office Manager & Executive Assistant to join our HR team and help drive a culture of engagement, belonging, and efficiency. Based in our NYC office, you’ll manage daily operations, ensure a productive workspace, and deliver a seamless employee experience.In this dual role, you’ll also support our CEO and our executive leadership with high-level administrative tasks, including calendar management, travel coordination, and confidential communications.

You’ll be part of the HR team and collaborate closely with IT, Facilities, and leaders across the company to create an exceptional day-to-day experience for employees and executives alike.

Responsibilities:

Daily Operations

• Manage day-to-day office operations, including supplies, equipment, and general upkeep.
• Maintain relationships with office vendors (e.g., supplies, cleaning, facilities).
• Ensure the office is functional, welcoming, and optimized for productivity.
• Coordinate maintenance and repair needs with internal stakeholders or external vendors.
• Work with leadership to plan and execute space layout changes based on team growth and needs.
  
  

Resource & Budget Management

• Manage office budgets and track expenditures, identifying cost-effective solutions.
• Maintain and reorder inventory to ensure availability of supplies.
  
  

Executive Assistant Support

• Provide high-level administrative support to executive leadership (e.g., CEO and other Executive Leadership Team members)
• Master calendar orchestration across time-zones; draft and proof high-stakes email, investor comms, board materials and travels
  
  

Onboarding

• Own the onboarding process to ensure a smooth and engaging new hire experience.
• Send welcome communications and coordinate first-day logistics.
• Partner with IT to ensure workstations are fully set up before arrival.
• Schedule onboarding sessions with internal trainers.
  
  

Engagement & Well-Being

• Develop and lead initiatives to foster employee engagement, well-being, and community (e.g., team-building, wellness programs, volunteering).
• Assist teams in identifying and booking team-building activities.
• Act as a trusted point of contact for employee feedback, suggestions, and concerns.
• Collaborate with the Employee Experience Manager in Israel to align and plan global initiatives.
  
  

Requirements:

• 3-6+ years of combined Office Management and Executive Assistant experience in high-growth tech/SaaS industry.
• Strong organizational and multitasking skills with keen attention to detail.
• Excellent interpersonal and communication skills.
• Proactive, resourceful, and solutions-focused mindset.
• Ability to collaborate across departments and geographies.
• Experience managing budgets and vendor relationships is a plus.
  
  

Advantages:

In addition to extensive training and development plans, here are some of the other benefits we offer:

• The salary band for this position ranges from $85,000 - $100,000 and will be based on your experience and skill sets
• Career Planning and Growth Opportunities
• Opportunity to be a key employee of the world leader in online accessibility
  
  

Equal opportunities

We celebrate differences and embed it into every aspect of our workplace and product, as well as our community. accessiBe is proud and committed to providing equal opportunity employment to all individuals regardless of disability, race, color, religion, sex, sexual orientation, citizenship, national origin, veteran status, pregnancy or any other characteristic protected by law. In addition, accessiBe will provide accommodation to individuals with disabilities or a special need.

Please don't hesitate to share your needs when applying so that we can provide the necessary accommodations for an accessible and inclusive recruitment process.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Software Development

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