Office Manager/EA at Investment Fund in Hudson Yards

HRB; New York (NY); On-site; USD 60,000 - 100,000; Full time

Job summary

A growing investment firm in New York is seeking a dynamic Office Manager/Executive Assistant. This individual will manage the office and guest experience while providing support to the CEO and senior leadership. The role requires a polished professional with office management experience and multitasking abilities, ensuring a seamless operation of daily activities.

Benefits

100% employer-paid health/dental/vision

401(k) match

Daily lunch

Qualifications

• 3+ years of administrative or office management experience.
• Extremely polished and professional with excellent verbal and written communication skills.
• Comfortable in a fast-paced, high-touch environment.

Responsibilities

• Greet guests and managefront-office activity with a hospitality-driven approach.
• Oversee daily office operations including vendor management and supply ordering.
• Provide light EA support to the CEO and senior leadership.

Skills

Communication

Multitasking

Discretion

Attention to Detail

Tech-Savvy

Tools

Microsoft Office

Canva

Adobe Creative Suite

Job description

Our client, A growing, entrepreneurial investment firm with offices in New York, San Francisco, and Miami is seeking a dynamic Office Manager/Executive Assistant to join their tight-knit team. This individual will sit at Reception 4 days a week and own all parts of guest experience, manage the office in all aspects, light EA work for the founder,ensuring the office runs seamlessly while supporting day-to-day operational, administrative, and philanthropic efforts. This role is in office 4x a week (Mon-Thursday).

RESPONSIBILITIES:

• Act as the face of the office—greet guests and manage all front-office activity with a white-glove, hospitality-driven approach

• Oversee daily office operations including vendor management, facilities coordination, supply ordering, and pantry management

• Provide light EA support to the CEO and senior leadership, including calendar management, travel planning, and meeting coordination

• Handle light personal assistant responsibilities and help manage philanthropic and community initiatives

• Assist with light marketing efforts such as social media coordination, simple graphic work (Canva), or events-related materials

• Partner with external teams (property management, tech vendors, caterers, etc.) as needed

• Occasionally travel locally (Rockland County, Miami) to support offsite logistics

REQUIREMENTS:

• 3+ years of administrative or office management experience, ideally within a professional services or financial setting

• Extremely polished and professional, with excellent verbal and written communication skills

• Strong multitasking abilities and attention to detail

• Trustworthy and discreet with experience handling personal and confidential matters

• Tech-savvy with proficiency in Microsoft Office; knowledge of Canva or Adobe Creative Suite is a plus

• Comfortable in a fast-paced, high-touch environment and eager to pitch in wherever needed

• Flexible and resourceful, with a can-do attitude and hospitality mindset

HOURS:
8am-5:30pm + flexibility for OT as needed

SALARY:
$60-100K base + competitive benefits including 100% employer-paid health/dental/vision, 401(k) match, and daily lunch

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