Office Manager

Custom Protective Services; New York (NY); On-site; USD 70,000 - 100,000; Full time

Job summary

Custom Protective Services, a leading NYC security firm, is seeking an Office Manager to oversee administrative operations. The role requires strong organizational skills, proficiency in Microsoft Office, and the ability to thrive in a fast-paced environment, supporting the leadership team in maintaining seamless operations.

Benefits

401K plan with employer match

Qualifications

• Excellent organizational skills and attention to detail.
• Ability to be proactive in addressing issues as they occur.
• Able to multi-task and work independently or collaboratively.

Responsibilities

• Oversee daily office operations to maintain a productive environment.
• Provide administrative support to staff and manage office supplies.
• Collaborate with IT and manage corporate documentation.

Skills

Proficiency with Microsoft Office

Organizational skills

Attention to detail

Multi-tasking

Confidentiality

Job description

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Our premier, NYC-based security services firm, headquartered in Midtown Manhattan, seeks a highly organized and professional Office Manager to oversee administrative operations. The ideal candidate will possess a robust background in office administration, exceptional communication skills, and the ability to excel in a dynamic, fast-paced environment. This pivotal role will support our leadership team and ensure seamless day-to-day operations to uphold our commitment to excellence.

Key Responsibilities

• Oversee daily office operations to maintain a productive and efficient work environment.
• Provide comprehensive administrative support to office staff, fostering collaboration and efficiency.
• Process monthly expense reports for the company president with accuracy and timeliness.
• Collaborate with the outsourced IT department to address technical needs, including assisting with the physical setup of new workstations.
• Manage licensing, compliance, and corporate documentation in coordination with various state regulatory agencies.
• Perform ad-hoc tasks to support office staff as needed, demonstrating flexibility and initiative.
• Partner with reception to ensure timely ordering and inventory management of office supplies.
• Administer the company’s corporate phone account and manage communication systems.
• Oversee document management and recordkeeping, ensuring secure, accurate, and organized storage of organizational files.
• Support the planning and execution of meetings, special projects, and company initiatives.
• Manage vendor contracts and assist in drafting and generating business proposals.
• Support the planning and execution of meetings and special projects
• Manage contracts and assist in generating proposals.
• Work closely with senior leadership on a daily basis to provide strategic administrative support, facilitate decision-making and ensure alignment with organizational goals.

Requirements

• Proficiency with Microsoft Office
• Ability to be proactive in addressing a variety of issues, as they occur.
• Excellent organizational skills and attention to detail.
• Able to multi-task and work independently, or collaboratively, anticipate needs, prioritize work, and meet deadlines in a fast-paced environment
• Discretion and confidentiality.

Compensation:

• 401K plan, with employer match.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Security and Investigations

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