Office Manager

Allied Digestive Health; New York (NY); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life Insurance

Voluntary

Time-Off Benefits

EAP

401K

Commuter Benefits

Job summary

Allied Digestive Health is seeking an experienced Office Manager to ensure smooth operation of a healthcare office, overseeing billing, accounts payable, and records management while supporting clinical and administrative staff.

The role requires proactive multitasking, strong organizational skills, and meticulous attention to confidentiality to maintain financial accuracy and regulatory compliance.

Qualifications

• Proven experience in office management within a health care or social assistance environment.
• Strong knowledge of billing practices, billing operations, and billing dispute resolution.
• Proficiency in bookkeeping and accounts payable processes.
• Experience with QuickBooks or similar accounting software.
• Excellent organizational and communication skills.

Responsibilities

• Oversee billing operations and resolve disputes to ensure timely payments.
• Supervise accounts payable and ensure policy compliance.
• Coordinate appointment scheduling, records management, and general admin duties.
• Maintain accurate bookkeeping records and support audits.
• Serve as primary liaison between clinical staff and administration.

Skills

Billing practices

Office management

Bookkeeping

Records management

Appointment scheduling

Communication skills

Attention to detail

Privacy compliance

Education

Certification in office management or medical billing

Tools

QuickBooks

EHR systems

Microsoft Office

Job description

About the Role

The Office Manager in a health care and social assistance setting plays a pivotal role in ensuring the smooth and efficient operation of the office environment. This position is responsible for overseeing billing practices and operations, managing accounts payable, and resolving billing disputes to maintain financial accuracy and compliance. The Office Manager also coordinates general office administration tasks, including appointment scheduling, records management, and bookkeeping, to support clinical and administrative staff effectively. By maintaining organized office systems and fostering a productive workplace, the Office Manager contributes directly to the quality of patient care and overall organizational success. This role requires a proactive individual who can balance multiple priorities while maintaining attention to detail and confidentiality.

The Office Manager in a health care and social assistance setting plays a pivotal role in ensuring the smooth and efficient operation of the office environment. This position is responsible for overseeing billing practices and operations, managing accounts payable, and resolving billing disputes to maintain financial accuracy and compliance. The Office Manager also coordinates general office administration tasks, including appointment scheduling, records management, and bookkeeping, to support clinical and administrative staff effectively. By maintaining organized office systems and fostering a productive workplace, the Office Manager contributes directly to the quality of patient care and overall organizational success. This role requires a proactive individual who can balance multiple priorities while maintaining attention to detail and confidentiality. We are excited to announce that we are looking for a Full Time, Office Manager at NY Gastroenterology & Hepatology - Dr. Rieber in New York, NY.

Responsibilities

• Manage and oversee all billing operations, including processing invoices, handling billing disputes, and ensuring timely payments.
• Supervise accounts payable functions, ensuring accuracy and compliance with organizational policies.
• Coordinate daily office administration tasks such as appointment scheduling, records management, and general office duties.
• Maintain accurate bookkeeping records using QuickBooks and other financial software to support financial reporting and audits.
• Serve as the primary point of contact for office-related inquiries and facilitate communication between clinical staff and administrative departments.

Skills

The required skills such as billing practices, billing operations, and billing dispute resolution are essential for managing the financial aspects of the office, ensuring accuracy and resolving issues promptly. Office management and administration skills are used daily to coordinate schedules, manage records, and maintain a well-organized work environment that supports clinical staff. Bookkeeping and accounts payable expertise, particularly with QuickBooks, enable the Office Manager to maintain precise financial records and support budgeting processes. Appointment scheduling and records management skills ensure efficient patient flow and compliance with privacy regulations. Preferred skills like familiarity with EHR systems and health care compliance enhance the ability to integrate administrative functions with clinical operations, improving overall office efficiency and patient service.

Minimum Qualifications

• Proven experience in office management within a health care or social assistance environment.
• Strong knowledge of billing practices, billing operations, and billing dispute resolution.
• Proficiency in bookkeeping and accounts payable processes.
• Experience with QuickBooks or similar accounting software.
• Excellent organizational and communication skills.

Preferred Qualifications

• Certification in office management or medical billing.
• Experience with electronic health records (EHR) systems.
• Familiarity with health care compliance regulations and standards.
• Advanced proficiency in Microsoft Office Suite.
• Demonstrated ability to lead and train administrative staff.

We offer competitive base salary, generous benefits, including Medical, Dental, Vision, Life Insurance, Voluntary, Time-Off Benefits, EAP, 401K and Commuter Benefits.

Benefits

• Medical
• Dental
• Vision
• Life Insurance
• Voluntary
• Time-Off Benefits
• EAP
• 401K
• Commuter Benefits

M-F: 8:30AM - 5PM