Office Manager

Johnson Brothers Liquor Company; New York (NY); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Health benefits

401(k) with employer match

Paid time off (PTO)

Job summary

Johnson Brothers Liquor Company in New York seeks an organized Office Manager to lead daily administrative, logistics, financial, and compliance functions for JBL NY operations. You will oversee purchasing, pricing, inventory, vendor management, and staff coordination in a fast-paced beverage distribution environment.

The role requires 5+ years in operations or office management within beverage distribution.

Qualifications

• 5+ years of experience in operations, office management, or logistics within the beverage/alcohol or distribution industry.
• Proficiency in AS400, Beverage Media, SevenFifty, or EDI platforms (e.g., DC Flynn, Costco).

Responsibilities

• Manage purchasing & inventory processes, including PO creation and discrepancy resolution for JBL NY retail.
• Oversee pricing, discounts, and platform data on AS400 and NY-specific channels (Beverage Media, SevenFifty).
• Coordinate shipping, couriers, and vendor relations; supervise office staff and operations.
• Support financial reporting, month-end close, and regulatory/compliance activities (NY excise tax, permits).
• Handle facilities, safety, HR/payroll support, and internal credential management.

Skills

Leadership

Organizational skills

Communication

Multitasking

Beverage industry experience

Tools

AS400

Beverage Media

SevenFifty

EDI platforms

Job description

Job Description:We are seeking a highly organized and experienced Office Manager to lead day-to-day administrative, logistics, financial, and compliance functions within our NY beverage distribution operations. This role is pivotal in maintaining efficient workflows across purchasing, pricing, accounting, inventory, and vendor management systems. The ideal candidate has strong leadership abilities, a detail-oriented mindset, and experience working in the beverage/alcohol industry.This position is in office 5 days a week. Some flexibility working remotely on occasion.Please note that this position requires regular on-site attendance. The office is conveniently accessible via MTA train and bus routes, and we strongly prefer candidates whose commute is manageable and aligns with the location.Purchasing & Inventory ManagementCreate, receive, and manage purchase orders (Hanover, Prestige) and resolve discrepancies for JBL NY retail.Develop and update inventory projections specific to the NY market.Process and approve invoices related to incoming shipments.Oversee processing of unsaleables and manage product samples and demo submissions.Review monthly financial statements and create ad hoc financial reports.Support the annual physical inventory process.Prepare and analyze monthly NY & NJ discount reports and period close reportsPricing & Product ManagementMaintain product pricing, cost structures, discounts, and DAs in AS400.Manage NY-specific pricing on platforms like Beverage Media and SevenFifty.Logistics CoordinationArrange and maintain shipping schedules with freight carriers (Hanover, Gordon Logistics, Fleetwood).Coordinate courier shipments in and out of the office.Administrative & Office ManagementSupervise office staff and operations to ensure smooth day-to-day functionality.Approve HR and payroll items and support staff with daily operational needs.Assign and manage retail account setup and staff credentials (AS400, Beverage Media, SevenFifty).Manage monthly corporate credit card expense reporting.Compliance & FinanceReview and submit NY excise tax forms.Handle billbacks including RIPS, handling fees, samples, Elmira, and other charges.Act as Accounts Payable approver and oversee monthly sample reporting.Assist in maintaining regulatory solicitor permits and EDI relationships (DC Flynn, Costco).Facility & Safety OversightManage office facilities including waste disposal, supply ordering, and light IT troubleshooting.Serve as the Safety Training Coordinator ensuring compliance with safety protocols.Qualifications5+ years of experience in operations, office management, or logistics within the beverage/alcohol or distribution industry.Proficiency in AS400, Beverage Media, SevenFifty, or EDI platforms (e.g., DC Flynn, Costco).Strong organizational and multitasking abilities.Leadership experience with a proven track record in supervising cross-functional teams.Excellent communication and problem-solving skills.Understanding of NY excise tax filings and other regulatory compliance is a plus.PreferredExperience training and onboarding staff across multiple business systems.Financial acumen and familiarity with period-end close and reporting.Ability to adapt to changing priorities in a fast-paced environment.Bilingual or multilingual communication skills are a plus. We welcome candidates who are fluent in a second language, as this can be valuable when interacting with diverse vendors, customers, and internal partners.he expected pay range for this role is $60,000 - $70,000. Actual placement within range will be contingent upon several factors, including but not limited to the candidate's qualifications, education, experience, internal equity, union status (where applicable) and alignment with market data. Prestige Beverage Group offers eligible team members and their dependents comprehensive health benefits and programs, which include medical, dental, vision, life insurance, health savings and flexible spending accounts. Other benefits for eligible team members include 401(k) with an employer match, short term disability coverage, company-paid long term disability insurance, generous paid time off (PTO) plans and paid parental leave.Prestige Beverage Group is an equal opportunity employer, committed to fair treatment and hiring based on qualifications. We prohibit discrimination based on race, color, religion, gender identity, sexual orientation, age, disability, military status, or any other protected status under applicable laws.Johnson Brothers is an equal opportunity employer, committed to fair treatment and hiring based on qualifications. We prohibit discrimination based on race, color, religion, gender identity, sexual orientation, age, disability, military status, or any other protected status under applicable laws.Worker Sub-Type:RegularTime Type:Full time