Office Manager-Operations/Logistics

Johnson Brothers; New York (NY); Hybrid; USD 70,000 - 95,000; Full time

Job summary

Johnson Brothers seeks an Office Manager to lead daily administrative, logistics, financial, and compliance functions for our NY beverage distribution operations.

You will oversee purchasing, inventory, invoicing, HR/payroll support, vendor management, and cross-functional teams to ensure accurate reporting and regulatory compliance.

The role is in-office five days a week with occasional remote flexibility and requires close coordination with NY/NJ partners and freight carriers.

Qualifications

• 5+ years in operations, office management, or logistics within beverage/distribution.
• Strong leadership and cross-functional team supervision experience.
• Proficiency with AS400, Beverage Media, SevenFifty or EDI platforms.
• Excellent communication and problem-solving capabilities.

Responsibilities

• Oversee purchasing, inventory management, invoicing, and vendor coordination.
• Maintain pricing and product management data on NY-specific platforms.
• Coordinate shipping schedules and courier logistics for NY operations.
• Supervise office staff and handle HR/payroll approvals and staff credentialing.
• Ensure regulatory compliance; manage NY excise tax filings and related reporting.

Skills

Leadership

Organizational skills

Communication

Problem-solving

Tools

AS400

Beverage Media

SevenFifty

DC Flynn

Costco

Job description

Job Description

We are seeking a highly organized and experienced Office Manager to lead day-to-day administrative, logistics, financial, and compliance functions within our NY beverage distribution operations. This role is pivotal in maintaining efficient workflows across purchasing, pricing, accounting, inventory, and vendor management systems. The ideal candidate has strong leadership abilities, a detail-oriented mindset, and experience working in the beverage/alcohol industry.

This position is in office 5 days a week. Some flexibility working remotely on occasion.

Close to MTA train or bus routes.

Purchasing & Inventory Management

• Create, receive, and manage purchase orders (Hanover, Prestige) and resolve discrepancies for JBL NY retail.
• Develop and update inventory projections specific to the NY market.
• Process and approve invoices related to incoming shipments.
• Oversee processing of unsaleables and manage product samples and demo submissions.
• Review monthly financial statements and create ad hoc financial reports.
• Support the annual physical inventory process.
• Prepare and analyze monthly NY & NJ discount reports and period close reports

Pricing & Product Management

• Maintain product pricing, cost structures, discounts, and DAs in AS400.
• Manage NY-specific pricing on platforms like Beverage Media and SevenFifty.

Logistics Coordination

• Arrange and maintain shipping schedules with freight carriers (Hanover, Gordon Logistics, Fleetwood).
• Coordinate courier shipments in and out of the office.

Administrative & Office Management

• Supervise office staff and operations to ensure smooth day-to-day functionality.
• Approve HR and payroll items and support staff with daily operational needs.
• Assign and manage retail account setup and staff credentials (AS400, Beverage Media, SevenFifty).
• Manage monthly corporate credit card expense reporting.

Compliance & Finance

• Review and submit NY excise tax forms.
• Handle billbacks including RIPS, handling fees, samples, Elmira, and other charges.
• Act as Accounts Payable approver and oversee monthly sample reporting.
• Assist in maintaining regulatory solicitor permits and EDI relationships (DC Flynn, Costco).

Facility & Safety Oversight

• Manage office facilities including waste disposal, supply ordering, and light IT troubleshooting.
• Serve as the Safety Training Coordinator ensuring compliance with safety protocols.

Qualifications

• 5+ years of experience in operations, office management, or logistics within the beverage/alcohol or distribution industry.
• Proficiency in AS400, Beverage Media, SevenFifty, or EDI platforms (e.g., DC Flynn, Costco).
• Strong organizational and multitasking abilities.
• Leadership experience with a proven track record in supervising cross-functional teams.
• Excellent communication and problem-solving skills.
• Understanding of NY excise tax filings and other regulatory compliance is a plus.

Preferred

• Experience training and onboarding staff across multiple business systems.
• Financial acumen and familiarity with period-end close and reporting.
• Ability to adapt to changing priorities in a fast-paced environment.
• Fluent in Greek language

Johnson Brothers is an equal opportunity employer, committed to fair treatment and hiring based on qualifications. We prohibit discrimination based on race, color, religion, gender identity, sexual orientation, age, disability, military status, or any other protected status under applicable laws.

Worker Sub-Type

Regular

Time Type

Full time