Administrative Assistant - 412003

Atrium; New York (NY); On-site; USD 30,000 - 42,000; Full time

Benefits offered by this job

Atrium Care Package

Job summary

Atrium, a fast-paced professional services firm in Midtown Manhattan, seeks an experienced Administrative Assistant to support multiple teams and leaders. You will manage calendars, coordinate meetings and travel, and handle a range of clerical tasks in a dynamic office environment on a full-time, open-ended temporary assignment.

The ideal candidate excels at organization, communication, and juggling priorities, with 2–4 years of experience and strong MS Office skills.

Qualifications

• 2–4 years of administrative support experience.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience with collaboration tools (Microsoft Teams, Zoom, Slack).
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Ability to handle confidential information professionally and discreetly.

Responsibilities

• Manage calendars, schedule meetings, and coordinate travel for team members and leaders.
• Provide backup administrative coverage during absences and peak periods.
• Process expense reports and invoices accurately and timely.
• Draft, proofread, and format correspondence, reports, and presentations.
• Maintain organized digital and physical filing systems and databases.
• Coordinate meetings and events, including catering and tech setup.

Skills

Calendar management

Microsoft Office

Multitasking

Written & verbal communication

Organizational skills

Deadline-driven

Confidentiality

Education

High school diploma or equivalent

Associate degree

Bachelor's degree

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Microsoft Teams

Zoom

Slack

Job description

Client Overview

Our client is a fast-paced professional services organization located in Midtown Manhattan. They are seeking a highly organized Administrative Assistant to support multiple teams and leaders in a dynamic office environment. This role offers the opportunity to work across a variety of projects while providing essential administrative and operational support.

Salary/Hourly Rate

$26/hr

Position Overview

Our client is seeking an experienced Administrative Assistant to join a busy Midtown Manhattan office on a full-time, open-ended temporary assignment. In this role, you will provide administrative support to multiple teams and leaders, assist with special projects, coordinate meetings and events, and serve as a key resource for maintaining efficient office operations. This position is ideal for someone who thrives in a fast-paced environment, enjoys variety in their work, and can effectively manage multiple priorities.

Responsibilities Of The Administrative Assistant

• Manage calendars, schedule meetings, and coordinate travel arrangements for team members and leaders.
• Provide backup administrative coverage for team members during absences and high-volume periods.
• Process expense reports and invoices accurately and in a timely manner.
• Draft, proofread, and format correspondence, reports, presentations, and other business documents.
• Maintain organized digital and physical filing systems, records, and contact databases.
• Coordinate meetings and events, including catering, technology setup, and preparation of materials.
• Assist with employee onboarding and offboarding activities.
• Support project management efforts by tracking timelines, scheduling meetings, and documenting action items.
• Assist with HR-related projects and presentation preparation.
• Perform additional administrative duties as needed to support business operations.

Required Experience/Skills For The Administrative Assistant

• 2 - 4 years of administrative support experience.
• Strong proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience using collaboration tools such as Microsoft Teams, Zoom, and Slack.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Ability to handle confidential information with professionalism and discretion.

Preferred Experience/Skills For The Administrative Assistant

• Experience supporting multiple managers, departments, or teams.
• Experience assisting with HR-related projects or administrative processes.
• Demonstrated ability to work independently and proactively anticipate team needs.
• Flexibility to adapt to changing priorities in a fast-paced office environment.

Education Requirements

• High school diploma or equivalent is required.
• Associate's degree or Bachelor's degree is preferred.

Benefits

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).