Office Manager

Placed by Ella

New York (NY)

On-site

USD 75,000 - 105,000

Full time

14 days+

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Job summary

A boutique family office in Midtown Manhattan is seeking an office manager with a proactive attitude. This role involves overseeing office hospitality, handling both personal and professional tasks, and ensuring smooth day-to-day operations. The ideal candidate is adaptable, trustworthy, and eager to contribute in a dynamic environment, making a positive impact in both business and personal areas.

Qualifications

Fast learner with a positive, 'can-do' attitude.
Excellent communication skills.
High level of discretion when handling sensitive information.

Responsibilities

Manage office hospitality and oversee guest experience.
Handle personal and business-related tasks, including travel arrangements.
Ensure smooth day-to-day operations and support event coordination.

Skills

Communication

Flexibility

Discretion

Job description

Direct message the job poster from Placed by Ella

Your Hiring Needs Handled, From Front Desk to Corner Office

Job Overview:

My client, a boutique family office in Midtown Manhattan, is seeking an office manager with a "no job too big or too small" attitude, ready to tackle a variety of tasks ranging from handling personal and family needs to supporting business operations. The ideal candidate is easygoing, quick to learn, and eager to contribute wherever needed.

Key Responsibilities:

Office Hospitality: Provide a gracious and attentive front-desk presence, warmly welcoming guests and ensuring they are comfortably seated; thoughtfully prepare meeting spaces with food and beverages as needed, fostering an atmosphere of elevated hospitality, care, and professionalism.
Personal Support: Manage travel arrangements, including booking flights, accommodations, and itineraries. Assist with personal matters, including coordinating family schedules, appointments, and any other needs that arise.
Business Support: Help with administrative tasks such as scheduling meetings, managing communications, and organizing documents. Provide assistance with project coordination and other business-related tasks as needed.
Day-to-Day Operations: Ensure smooth operations for the executive’s day-to-day needs, anticipate problems before they arise, and proactively offer solutions.
Event Coordination: Help plan and coordinate events, both personal and professional, from meetings to family gatherings.

Qualifications:

Fast learner who can pick things up quickly and execute tasks with little guidance.
Excellent communication skills and a positive, "can-do" attitude.
High level of discretion and trustworthiness when handling sensitive information.
Prior experience in a similar assistant role is a plus but not required.

Seniority level