Office Manager

Core Staffing

New York (NY)

On-site

USD 47,875 - 59,875

Full time

14 days+

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Job summary

A financial services firm is seeking a dedicated Office Manager to lead the daily operations of its New York office. This full-time role requires strong project management and operational oversight, fostering a positive work culture for employees and clients alike. Ideal candidates will have significant experience in office management, particularly within the financial services sector, and demonstrate exceptional interpersonal skills.

Qualifications

7-10 years of experience in an Office Manager role or similar.
Demonstrated managerial experience and operational efficiency.
Experience in financial services is highly preferred.

Responsibilities

Oversee day-to-day operations of the New York office and satellite offices.
Maintain a positive and professional work environment.
Manage office and facilities operations, administrative support, and project management.

Skills

Attention to detail

Project management

Problem solving

Communication

Critical thinking

Tools

Microsoft Office Suite

Workday

Tactic

Job description

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Our client, a financial services firm, is seeking an Office Manager to oversee the day-to-day operations of its New York office, as well as its satellite offices in Florida and Puerto Rico. This full-time, direct hire role will sit on-site at their New York office.

The Office Manager will help maintain a positive, professional, and welcoming work environment for all employees and visitors by focusing on the operational efficiency and collective interests of the firm.

This position entails a comprehensive set of responsibilities that span across office and facilities management, administrative support, reception, and project management.

Qualifications:

At least 7-10 years of experience working as an Office Manager or a similar role.
Experience within financial services or a similar corporate environment is highly preferred.
Must have office buildout experience.
Proficiency in Workday, Tactic, and Microsoft Office Suite, particularly Microsoft Outlook, Excel, Word, and PowerPoint, is preferred.
Demonstrated managerial experience with a track record of ensuring operational efficiency, functionality and maintaining a professional and pristine office environment with minimal oversight.
Meticulous attention to detail and strong project management skills, including the ability to plan, execute, and oversee projects from start to finish (i.e., provide status updates, timely completion of projects, and working within budgets).
Strong critical thinking and problem-solving skills – ability to analyze situations, identify problems and develop effective solutions to resolve issues quickly and efficiently.
Exceptional interpersonal, verbal and written communication skills, including professional phone etiquette. Ability to interact effectively with internal and external clients.
Effectively prioritize work and adapt to changing priorities and business needs.

Seniority level