Office Manager

State Farm- Mike Pullen Insurance Agency Inc; Naperville (IL); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

401(k) matching

Bonus based on performance

Opportunities for advancement

Paid time off

Training & development

Job summary

A leading insurance agency seeks an Office Manager who is highly organized and detail-oriented with strong multitasking skills. The ideal candidate will excel in administrative tasks, prioritize effectively, and maintain confidentiality while fostering a cohesive team environment.

Qualifications

• Excellent planning and multitasking skills are essential.
• Ability to prioritize workload and delegate tasks.
• High level of professionalism and integrity.

Responsibilities

• Perform clerical, administrative, and secretarial responsibilities.
• Coordinate staff activities for maximum efficiency.
• Maintain a safe and secure working environment.

Skills

Multitasking

Organizational skills

Problem-solving

Communication

Confidentiality

Education

Illinois Insurance Producers license

Job description

Benefits:

401(k) matching

Bonus based on performance

Competitive salary

Opportunity for advancement

Paid time off

Training & development

Benefits/Perks

Careers Advancement Opportunities

Competitive Compensation

Job Summary

The Office Manager is highly organized and detail-oriented with strong multitasking skills. The Office Manager has the ability to prioritize tasks for the most efficient use of time while being able to keep deadlines. This position requires a high level of integrity, confidentiality, and maturity. Naturally driven to coach, mentor, and build strong working teams.

Responsibilities

Perform clerical, administrative, and secretarial responsibilities

Coordinate staff activities to ensure maximum efficiency

New hire orientation and paperwork

Maintain a safe and secure working environment

Design and implement filing systems

Ensure filing systems are maintained and current

Establish and monitor procedures for record-keeping

Ensure security, integrity, and confidentiality of data

Oversee adherence to office policies and procedures

Analyze and monitor internal processes

Implement procedural and policy changes to improve operational efficiency

Prepare operational reports and schedules to ensure efficiency

Coordinate schedules, appointments, and bookings

Monitor and maintain office supplies inventory

Review and approve office supply acquisitions

Qualifications

Excellent planning and organizational skills with strong attention to detail

Must have the ability to multitask and prioritize

Ability to prioritize multiple projects and adjust workload accordingly; time management critical

Must possess the ability to delegate authority and responsibility

Ability to maintain a high level of confidentiality

Ability to act and operate independently to accomplish objectives and the ability to work within a team

Exceptional problem-solving, analysis, and assessment with the ability to make good business decisions

Excellent communication and interpersonal skills with the ability to foster effective working relationships

High level of professionalism

Highest level of integrity

Preferably carry an Illinois Insurance Producers license