Office Manager

CAP Metal Build; Montebello (CA); On-site; USD 28,000 - 40,000; Full time

Job summary

CAP Metal Build is seeking an organized Office Manager to oversee daily administrative tasks, coordinate construction projects, and act as the main link between homeowners, vendors, subcontractors, and field crews. The role includes permitting, scheduling, material logistics, and cross‑department communication.

You will work closely with leadership to ensure efficient operations, manage documentation, and support timelines.

Qualifications

• Highly organized, dependable, and detail-oriented.
• Excellent communicator with strong interpersonal skills.
• Proactive and resourceful with problem-solving abilities.

Responsibilities

• Office Management: Oversee daily administrative operations and keep the office running efficiently.
• Permitting: Prepare, submit, and track building permit applications with local municipalities.
• Production Support: Assist with project scheduling, inspections, subcontractor coordination, and timelines.
• Material Coordination: Schedule orders and deliveries, communicate with suppliers, and track logistics.
• Communication: Primary contact for homeowners, vendors, subcontractors, and field personnel.
• Business Administration: Maintain project files, track deadlines, and support leadership priorities.

Skills

Highly organized

Detail-oriented

Excellent communicator

Proactive

Resourceful

Multitasking

Tech-savvy

Job description

Office Manager – Operations & Production

CAP Metal Build | Full-Time | $25/hour

About the Opportunity

CAP Metal Build is a growing specialty construction company seeking an organized, motivated, and ambitious individual to join our team as an Office Manager. This is an exciting opportunity for someone interested in learning the inner workings of a successful business while playing an essential role in daily operations and production coordination.

You’ll work directly with company leadership, helping manage office responsibilities, coordinate construction projects, and maintain strong communication between clients, vendors, subcontractors, and field crews.

Key Responsibilities

Office Management: Oversee daily administrative operations, manage communications, organize documentation, and keep the office running efficiently.

Permitting: Prepare, submit, and track building permit applications with local municipalities.

Production Support: Assist with project scheduling, inspections, subcontractor coordination, and construction timelines.

Material Coordination: Schedule material orders and deliveries, communicate with suppliers, and track logistics.

Communication: Serve as a primary point of contact for homeowners, vendors, subcontractors, and field personnel.

Business Administration: Maintain project files, track important deadlines, follow up on outstanding items, and assist leadership with operational priorities.

Who We're Looking For

We’re looking for someone who is:

Highly organized, dependable, and detail-oriented.

Confident, professional, and an excellent communicator.

Proactive, resourceful, and comfortable solving problems independently.

Capable of managing multiple priorities in a fast-paced environment.

Comfortable with technology and eager to learn new systems.

Ambitious, with a genuine interest in business management and entrepreneurship.

Recent college graduates and early-career professionals are encouraged to apply. Previous construction experience is helpful but not required. We’re willing to train the right person.

Growth Opportunity

This is much more than a traditional office management position. You’ll gain hands‑on experience in business operations, construction management, logistics, and organizational leadership.

As CAP Metal Build continues to expand, we’re looking for someone who wants to grow alongside us, take on increasing responsibility, and potentially develop into a key leadership role within the company.

We’re not simply filling a position. We’re looking for someone who wants to build a career and become part of our company’s future.