Office Manager

CareMaxx; Pittsburgh (Allegheny County); On-site; USD 45,000 - 65,000; Full time

Job summary

CareMaxx Home Care in Pennsylvania is seeking an Office Manager to lead recruitment, onboarding, and daily HR operations, strengthening our caregiving team and ensuring compassionate care for clients and families.

You will design engagement programs, track performance, oversee compliance and budgets, and stay agile to support caregivers, community partners, and clients, while upholding our values of compassion, attitude, respect, and excellence.

Qualifications

• Home care experience in Pennsylvania (required).
• Bachelor's degree preferred; healthcare or customer service experience is a bonus.
• Strong communication skills, both verbal and written.

Responsibilities

• Lead recruitment strategy across events and referral networks.
• Screen, interview, and onboard candidates who embody our values.
• Launch engagement programs and track performance indicators.
• Design and implement strategies to keep staff, partners, and clients connected.
• Oversee daily compliance with policies, maintain personnel files, and ensure audit readiness.
• Apply financial acumen to budget, revenue, and income opportunities.
• Stay agile to support on-call needs and keep operations running smoothly.

Skills

Leadership

MS Office

Relationship-building

Bilingual

Education

Bachelor's degree

Job description

At CareMaxx Home Care we don't just provide homecare - we transform lives. We're growing fast, and we need a people-powered Office Manager to help us build the strongest caregiving team in Pennsylvania.

This is your chance to step into a leadership role where every hire you make strengthens families, empowers caregivers, and fuels our mission of compassionate care.

What You'll Do

• Lead the charge on recruitment strategy - from job fairs to referral networks, you'll be everywhere caregivers are.
• Spot talent fast - screen, interview, and onboard candidates who embody our values of Compassion, Attitude, Respect, and Excellence.
• Keep the team thriving - launch programs, track performance indicators, and design engagement strategies that keep caregivers, community partners, and clients connected.
• Be the culture champion - deliver warm, inspiring connections that make every staff and client feel like family.
• Own compliance & HR essentials - oversee daily compliance with policies and procedures, maintain personnel files, oversee screenings, and ensure we're always audit-ready.
• Apply financial savviness - strong business acumen to maintain operating budget, drive revenue, and spot income opportunities.
• Stay agile - jump in to support on-call needs, resolve challenges quickly, and keep operations running smoothly.

What It Takes:

• Home care experience in Pennsylvania (required)
• A self-starter who opens doors and wins trust on their own
• Charisma, hustle, and a genuine heart for the people we serve
• Bilingual a plus

What We're Looking For

• A relationship-builder with demonstrated leadership skills who thrives on connecting with people.
• Strong computer skills (Microsoft Office savvy).
• Bachelor's Degree Preferred (bonus points for healthcare or customer service experience).
• Sharp communication skills - verbal and written.
• Demonstrated success taking on increased responsibility and achieving goals
• Organized, adaptable, and ready to problem-solve on the fly.

If you have a heart for helping others and want to make a difference in someone's life, we'd love to hear from you!

This Job Is Ideal for Someone Who Is:

• Dependable -- more reliable than spontaneous
• People-oriented -- enjoys interacting with people and working on group projects
• Detail-oriented -- focuses on the details of work for the bigger picture
• Autonomous/Independent -- enjoys working with little direction
• Leadership – motivates self and others to achieve results
• Adaptable -- embraces change and advances in the industry