Office Manager

AppleOne; Miami (FL); Presencial; USD 75.000 - 85.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Excellent benefits package

401(k) with employer matching

Descripción de la vacante

AppleOne Employment Services seeks an experienced Office Manager for a full-time, onsite role with a Coral Gables law firm. You will oversee daily office operations, support employees, coordinate payroll and HR functions, and keep a small professional office running smoothly.

The position offers stability and a hands-on environment with a close-knit team of about six. Ideal candidates are organized self-starters who can manage confidentiality and support firm leadership in daily operations.

Formación

• 3 to 5 years of relevant office management or administrative operations experience.
• Experience in law firm or professional services setting preferred.
• Experience handling HR administration, onboarding and payroll coordination.
• Ability to handle confidential employee and business information with professionalism and discretion.
• Strong organizational, multitasking, and time management skills.
• Excellent communication, problem-solving, and follow-through skills.

Responsabilidades

• Oversee daily law firm office operations and ensure administrative processes run efficiently.
• Manage HR administration, onboarding, employee relations support, personnel matters, and confidential records.
• Coordinate and process payroll accurately and on schedule.
• Manage vendor relationships, service providers, office supplies, and facilities needs.
• Maintain organized office procedures, documentation, and administrative workflows.
• Provide general operational and administrative support to firm leadership as needed.

Descripción del empleo

Job Summary

We are seeking an experienced Office Manager for a full-time, onsite direct hire opportunity with a well-established law firm in Coral Gables, FL. This role is ideal for a highly organized administrative professional who enjoys managing daily office operations, supporting employees, coordinating payroll and HR functions, and keeping a small professional services office running smoothly. The Office Manager will play a key role in maintaining an efficient, organized, and positive workplace for a close-knit team of approximately six employees. This is an excellent opportunity for someone who values stability, takes initiative, and enjoys being a trusted operational partner to firm leadership. The environment is collaborative, professional, and hands-on, offering the opportunity to make a visible impact on day-to-day business operations.

Key Responsibilities

• Oversee daily law firm office operations and ensure administrative processes run efficiently.
• Manage HR administration, including onboarding, employee relations support, personnel matters, and confidential employee records.
• Coordinate and process payroll accurately and on schedule.
• Manage vendor relationships, service providers, office supplies, and general facilities needs.
• Maintain organized office procedures, documentation, and administrative workflows.
• Provide general operational and administrative support to firm leadership as needed.

Compensation and Benefits

• Salary range: $75,000 to $85,000 annually, depending on experience.
• Job type: Direct hire.
• Schedule: Full-time, onsite.
• Location: Coral Gables, FL 33146.
• Benefits: Excellent benefits package.
• 401(k) with employer matching.

Required Qualifications and Skills

• Oversee office operations for a small professional services environment.
• Manage HR administration, payroll coordination, and personnel support.
• Coordinate vendor relationships, supplies, facilities needs, and administrative processes.
• Support firm leadership with daily operational priorities and problem-solving.
• 3 to 5 years of relevant office management, administrative operations, or similar experience.
• Previous experience managing office operations, preferably in a law firm or professional services setting.
• Experience handling HR administration, employee onboarding, personnel matters, and payroll coordination.
• Strong organizational, multitasking, and time management skills.
• Ability to handle confidential employee and business information with professionalism and discretion.
• Excellent communication, problem-solving, and follow-through skills.
• Comfortable working independently, taking initiative, and wearing multiple hats in a small-office environment.

Preferred Qualifications

• Prior law firm office management experience.
• Experience supporting a small, close-knit professional team.
• Familiarity with legal services office procedures, vendor coordination, and administrative best practices.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance.

For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.