Law Firm Office Manager

AppleOne; Miami (FL); On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

Excellent benefits package

401(k) with employer matching

Job summary

AppleOne Employment Services seeks an experienced Law Firm Office Manager to lead daily operations of a small, established Coral Gables, FL law firm. You will own administrative workflows, manage HR and payroll processes, and coordinate vendors to ensure a smooth, compliant office environment.

Ideal candidates have 3–5 years in law firm administration or professional services, with strong organizational, leadership, and discretion skills.

Qualifications

• Oversee law firm office operations and daily administrative workflows.
• Manage HR activities including onboarding/offboarding and personnel records.
• Coordinate payroll processing, benefits, and 401(k) matters.
• Maintain office procedures, supplies, facilities, and vendor relations.
• Protect confidential firm and employee information.

Responsibilities

• Oversee daily administrative and operational functions to ensure efficient operations.
• Manage HR-related activities, including onboarding, offboarding, and records.
• Coordinate payroll processing and benefits administration.
• Maintain office procedures, supplies, equipment, and facilities.
• Manage vendor relationships, invoices, and office expenses.
• Support attorneys and staff with a professional, organized environment.

Skills

Office management

HR administration

Payroll coordination

Vendor management

Leadership

Process improvement

Discretion

Administrative support

Job description

Job Summary

We are seeking an experienced Law Firm Office Manager to oversee the daily operations of a small, established law firm in Coral Gables, FL. This direct hire opportunity is ideal for a highly organized legal operations professional who enjoys a hands‑on leadership role and has experience managing office administration, human resources, payroll, personnel matters, and vendor relationships.

This position offers the opportunity to take ownership of day‑to‑day firm operations in a professional, stable legal services environment. The Law Firm Office Manager will serve as a key point of contact for administrative processes, employee support, vendor coordination, and office efficiency. Candidates who thrive in a collaborative small‑office setting, value professionalism and discretion, and enjoy improving processes will find this role especially rewarding.

The work environment is well suited for a proactive and resourceful professional who enjoys wearing multiple hats, supporting attorneys and staff, and contributing to the overall success of the firm. This is an excellent opportunity to join a respected legal office with supportive leadership, strong benefits, and the ability to make a visible impact.

Key Responsibilities

• Oversee daily administrative and operational functions to ensure the law firm runs efficiently.
• Manage HR‑related activities, including onboarding, offboarding, employee records, attendance, policies, and personnel documentation.
• Coordinate payroll processing, payroll records, benefits administration, retirement plan matters, and 401(k) administration support.
• Maintain office procedures, policies, organizational processes, supplies, equipment, facilities, and general administrative needs.
• Manage vendor relationships, service providers, contracts, invoices, office expenses, and operational support needs.
• Handle confidential firm, employee, and personnel information with professionalism, accuracy, and discretion.

Compensation and Benefits

• Salary: $75,000 to $85,000 annually.
• Employment Type: Full‑Time, Direct Hire.
• Location: Coral Gables, FL 33146.
• Benefits: Excellent benefits package.
• 401(k) with employer matching.

Required Qualifications and Skills

• Oversee law firm office operations, administrative workflows, and day‑to‑day office management.
• Manage HR administration, payroll coordination, employee records, benefits support, and personnel‑related processes.
• Coordinate vendors, office services, facilities needs, invoices, expenses, and process improvements.
• Support attorneys and staff by maintaining a professional, organized, and efficient office environment.
• 3 to 5 years of relevant office management, administration, HR, payroll, or legal operations experience.
• Previous experience managing administrative operations in a law firm or professional services office.
• Strong understanding of HR functions, payroll processes, personnel administration, and confidential recordkeeping.
• Experience managing vendor relationships, office operations, administrative procedures, and facilities‑related needs.
• Excellent organizational, communication, leadership, and problem‑solving skills.
• Ability to work independently, prioritize competing responsibilities, and manage multiple functions in a small‑office environment.
• High level of professionalism, discretion, accuracy, and interpersonal judgment.

Preferred Qualifications

• Prior experience as a Law Firm Administrator, Legal Office Manager, or Office Administrator in a small to mid‑sized law firm.
• Experience coordinating benefits administration, retirement plan matters, or 401(k)-related processes.
• Background improving office procedures, streamlining administrative workflows, or supporting operational budgeting.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.