Law Firm Admin

AppleOne; Miami (FL); On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

401(k) with company match

Excellent benefits package

Onsite position

Job summary

AppleOne Employment Services seeks a hands-on Law Firm Administrator for a boutique Coral Gables, FL law firm. The role manages daily operations for a small team of about six professionals, with ownership of HR, payroll, vendor coordination, and office management to keep the firm running smoothly.

The successful candidate will lead onboarding, employee relations, policy coordination, and staff supervision, partnering with leadership on compliance and efficiency.

Responsibilities

• Oversee day-to-day law firm operations, administrative workflows, and general office management.
• Manage HR processes, including onboarding and employee relations.
• Coordinate payroll administration and ensure timely processing with service providers.
• Supervise staff and provide guidance to promote productivity and teamwork.
• Manage vendor relationships and external service providers.
• Support leadership with compliance initiatives, operational improvements, and special projects.

Job description

Job Summary

A well-established boutique law firm in Coral Gables, FL is seeking a hands-on Law Firm Administrator to manage the daily business operations of a small, professional office of approximately six employees. This direct hire opportunity is ideal for an experienced legal administrator, office manager, or professional services manager who enjoys taking ownership of operations, supporting leadership, and keeping a busy law office running smoothly. The Law Firm Administrator will play a key role in human resources, payroll administration, employee relations, vendor coordination, office procedures, and general administrative management. This is a highly visible position within a collaborative, close-knit environment where strong organization, sound judgment, and proactive communication are valued. The firm offers stability, supportive leadership, excellent benefits, and the opportunity to make a meaningful impact in the overall efficiency and success of the office.

Key Responsibilities

• Oversee day-to-day law firm operations, administrative workflows, office procedures, and general office management.
• Manage human resources processes, including onboarding, employee relations, personnel matters, and policy coordination.
• Coordinate payroll administration and ensure timely, accurate processing in partnership with appropriate service providers.
• Supervise, support, and provide guidance to office personnel to promote productivity, accountability, and teamwork.
• Manage relationships with vendors, outside service providers, and office-related partners.
• Support firm leadership with administrative initiatives, compliance-related matters, operational improvements, and special projects.

Compensation and Benefits

• Salary range: $75,000 to $85,000 per year.
• Excellent benefits package.
• 401(k) with company match.
• Direct hire opportunity.
• Onsite position in Coral Gables, FL.

Required Qualifications and Skills

• Oversee daily law firm operations and ensure the office runs efficiently.
• Manage HR, payroll administration, employee relations, and onboarding processes.
• Supervise office personnel and coordinate vendor relationships.
• Support firm leadership with operational, administrative, and compliance-related initiatives.
• 3 to 5 years of relevant experience in law firm administration, office management, or professional services management.
• Experience overseeing human resources and payroll-related functions.
• Strong leadership, personnel management, and employee relations skills.
• Experience managing vendors, office operations, administrative processes, and office service providers.
• Excellent organizational, communication, problem-solving, and follow-through skills.
• Ability to work independently, prioritize competing needs, and remain hands-on in a small-office environment.
• Professional judgment, discretion, and the ability to handle confidential employee and business information.

Preferred Qualifications

• Previous experience in a boutique law firm or small professional services office.
• Familiarity with law firm operations, legal office workflows, and professional office compliance practices.
• Experience improving office procedures, streamlining administrative processes, or supporting firm leadership in operational planning.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.