Project Coordinator

Career Group; Miami (FL); Hybrid; USD 38,000 - 54,000; Full time

Job summary

Career Group in Miami is seeking a proactive Project Coordinator to support a busy, professional services team. The role blends administrative, project coordination, office management, and marketing duties in a hybrid setup (on-site Monday–Thursday, Friday remote).

You will prepare client-facing materials, manage schedules, and contribute to a positive office culture. The ideal candidate has 2–4 years in admin/project coordination, with strong PowerPoint/Word/Outlook/Excel skills.

Qualifications

• 2–4 years of experience in administration, project coordination, office support, or related role.
• Experience in professional services, consulting, financial services, legal, accounting, private equity, recruiting, or similar environment is a plus but not required.
• Strong proficiency with Microsoft PowerPoint, Word, Outlook, and Excel.
• Excellent document formatting and presentation-building skills.
• Highly organized with exceptional attention to detail.
• Strong written and verbal communication skills.
• Confident communicating with senior-level professionals.
• Proactive and able to own tasks without direction.
• Ability to prioritize multiple deadlines and shifting responsibilities.

Responsibilities

• Provide day-to-day administrative and project coordination support to Principals, Partners, and Consultants.
• Prepare and update weekly project/search update presentations using PowerPoint and PDF.
• Create and format professional profiles, resumes, reports, presentations, and other client-facing documentation.
• Assist with preparation of pitch decks and new business materials.
• Ensure presentations and documents are accurate, polished, and timely.
• Coordinate multiple projects and administrative priorities simultaneously.
• Proactively identify outstanding tasks and follow up with team members to keep projects moving.

Skills

Communication

Organization

Proactive

Scheduling

Education

Bachelor’s degree not required

Tools

Microsoft PowerPoint

Microsoft Word

Microsoft Outlook

Microsoft Excel

Job description

Schedule: Hybrid – Monday through Thursday onsite, Friday remote

Compensation: $33.65/hour

Type: Temp-to-Perm

Position Overview

A growing global professional services firm is seeking a proactive, organized, and energetic Project Coordinator to join its Miami office. This individual will play an integral role in supporting a collaborative team of professionals while managing a combination of administrative, project coordination, office management, and marketing responsibilities.

Approximately 70% of the position will focus on administrative and documentation support, including preparing presentations, reports, candidate profiles, and other client-facing materials. The ideal candidate is detail-oriented and polished, but also brings a confident, outgoing personality and is comfortable taking initiative, communicating across seniority levels, and helping create a positive office culture.

This is an excellent opportunity for someone with 2–4 years of administrative, project coordination, executive support, or professional services experience who is interested in taking on increasing responsibility as the organization grows. There is potential for the position to develop into an Office Manager role within the next 1–2 years.

Key Responsibilities

Administrative & Project Support

• Provide day-to-day administrative and project coordination support to Principals, Partners, and Consultants.
• Prepare and update weekly project/search update presentations using PowerPoint and PDF.
• Create and format professional profiles, resumes, reports, presentations, and other client-facing documentation.
• Assist with the preparation of pitch decks and new business materials.
• Ensure presentations and documents are accurate, polished, consistently formatted, and completed within deadlines.
• Coordinate multiple projects and administrative priorities simultaneously.
• Proactively identify outstanding tasks and follow up with team members to keep projects moving forward.

Calendar, Travel & Scheduling

• Coordinate calendars, meetings, and interview schedules for members of the team.
• Assist with travel planning and itineraries.
• Coordinate internal training sessions, meetings, and other team activities.
• Communicate effectively with internal and external stakeholders regarding scheduling and logistics.

Office Management

• Support the smooth day-to-day operation of the Miami office.
• Maintain office supplies and ensure the workspace remains organized and well stocked.
• Serve as a point of contact for building management and other office-related vendors as needed.
• Help identify opportunities to improve office processes and overall efficiency.

Marketing & Social Media

• Assist with posting company marketing content on LinkedIn and future social media channels.
• Support basic coordination of marketing initiatives and company updates.
• Help maintain a polished and consistent external brand presence.

Events & Special Projects

• Assist with company-wide initiatives, including global team trips, charity programs, and internal events.
• Support planning for social events, including holiday and summer activities.
• Take ownership of ad hoc projects as the Miami office and broader organization continue to grow.

Qualifications

• Ideally 2–4 years of experience in administration, project coordination, office support, executive support, or a related position.
• Experience within professional services, consulting, financial services, legal, accounting, private equity, recruiting, or a similar corporate environment is a plus but not required.
• Strong proficiency in Microsoft PowerPoint, Word, Outlook, and Excel.
• Excellent document formatting and presentation-building skills.
• Highly organized with exceptional attention to detail.
• Strong written and verbal communication skills.
• Confident communicating with and supporting senior-level professionals.
• Proactive and comfortable taking ownership rather than waiting for direction.
• Ability to effectively prioritize multiple deadlines and shifting responsibilities.
• High-energy, positive, collaborative personality with an interest in contributing to office culture.
• Comfortable working independently as well as part of a small, close-knit team.
• Familiarity with AI tools and using technology to improve efficiency is a plus.
• Bachelor’s degree is not required; relevant experience, skills, and overall fit will be prioritized.

Ideal Candidate

The ideal candidate is someone who enjoys being the person who keeps things organized, anticipates what the team needs, and brings energy to the office. They should be equally comfortable building a polished PowerPoint presentation, coordinating a busy schedule, organizing an office initiative, and communicating with senior stakeholders.

This role offers significant room for growth as the company expands, making it particularly well suited for someone who wants to develop from a Project Coordinator into a broader Office Manager/operations-focused position over time.