Executive Administrative Coordinator

Gunderson; Appleton (WI); On-site; USD 42,000 - 56,000; Full time

Job summary

Gunderson Inc in Menasha, WI is seeking an Executive Administrative Coordinator to be the welcoming face of our office and provide essential support to our leadership team, ensuring smooth day-to-day operations and professional interactions with guests, vendors, and colleagues.

This in-office role coordinates travel, schedules, reports, and events, maintains accurate records and spreadsheets, and handles confidential information with discretion, while helping others stay organized and productive

Qualifications

• High school diploma or equivalent required.
• Experience in administrative, receptionist, or office support roles preferred.
• Proficiency with Microsoft Office, especially Excel, Outlook, Word, and Teams.

Responsibilities

• Welcome guests, vendors, and employees with professionalism and courtesy.
• Manage daily office operations, phones, mail, supplies, filing, and organization.
• Provide administrative support to leadership, including reports and projects.
• Create and maintain spreadsheets, reports, and tracking documents.
• Coordinate business travel, meetings, and related logistics.
• Assist with events and employee communications.
• Identify office needs and support efficient day-to-day operations.

Skills

Organizational skills

Communication skills

Problem solving

Independence

Discretion

Education

High school diploma or equivalent

Tools

Microsoft Office

Excel

Outlook

Word

Teams

Job description

Executive Administrative Coordinator

Gunderson Inc Appleton WI, Wisconsin, United States

About this position

Be the Heart of Our Office

This is an in-office position located in Menasha WI. This is not a remote position.

Do you thrive in a fast-paced environment where no two days are the same? Are you someone who enjoys staying organized, solving problems, and making everyone's day run a little smoother? If so, we'd love to meet you.

We're looking for a proactive, detail-oriented Administrative Executive Assistant who will serve as the welcoming face of our office while providing exceptional support to our leadership team. This role is perfect for someone who enjoys variety, takes pride in staying organized, and loves helping others succeed.

This position offers the opportunity to become an essential part of our team. You'll work closely with company leaders, build relationships across the organization, and make a meaningful impact every day. If you're someone who enjoys variety, takes pride in staying organized, and loves creating a positive experience for others, this is the role for you.

Requirements:

• Welcome guests, customers, vendors, and employees with professionalism and exceptional customer service.
• Manage daily office operations, including phones, mail, office supplies, filing, and general office organization.
• Provide administrative support to the leadership team, including reports, correspondence, projects, and special assignments.
• Create and maintain spreadsheets, reports, and tracking documents with a high level of accuracy.
• Coordinate business travel, meetings, and related logistics.
• Assist with company events, employee communications, and other administrative projects.
• Proactively identify office needs and help ensure efficient day-to-day operations.
• Perform other duties as assigned.

We're looking for someone who is:

• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities while meeting deadlines.
• Excellent written and verbal communication skills.
• Professional, friendly, and customer-focused.
• Self-motivated with strong problem-solving skills and the ability to work independently.
• High level of discretion when handling confidential information.
• Proficient with technology and adaptable to learning new systems.

Qualifications

• High school diploma or equivalent required.
• Previous experience in an administrative, receptionist, office coordinator, or office support role preferred.
• Strong proficiency with Microsoft Office, especially: Excel (sorting, formulas, formatting, and data organization), Outlook, Word, and Teams.
• Experience creating spreadsheets, reports, and maintaining organized records.
• Excellent time management and organizational skills.

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