Office Manager

Davita Inc.; Louisville (KY); On-site; USD 45,000 - 65,000; Full time

Job summary

A leading company seeks an Operations Specialist to assist in office operations, supporting various teams, and managing essential tasks. The role requires effective communication and accountability, with opportunities to develop in a dynamic environment. Candidates with a Bachelor's degree and relevant experience in recruitment are encouraged to apply.

Qualifications

• Bachelor's degree preferred.
• 1-2 years' experience in recruiting industry or similar role.
• Proficient in Microsoft Office Suite.

Responsibilities

• Provide support for the team including candidate paperwork and client contracts.
• Manage travel arrangements, scheduling, and report preparations for leadership.
• Oversee invoicing and monitor aging reports.

Skills

Accountability

Action oriented

Effective communication

Customer focus

Resourcefulness

Situational adaptability

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Description:
The Operations Specialist is responsible for the general operation of the office. This position works closely with the Senior Operations Specialist.
Essential Job Functions:
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required.
Duties and Responsibilities:
* Provide support for the team which may include sending candidate paperwork, client contracts, and executing full life cycle of job orders
* Provide support to Managing Partner/President and local field leadership including travel arrangements, scheduling, preparing reports, and letter composition
* Review client and Vaco contracts; work with legal as appropriate
* Provide support for consultants and producers regarding payroll, expenses, and benefits questions and/or training, along with approving as appropriate
* Responsible for weekly invoicing to clients, including monitoring aging reports and past due accounts
The above statements describe the general nature and level of work only. They are not an exhaustive list of all required responsibilities, duties, and skills. Other duties may be added, or this description amended at any time. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
Desired Competencies:
* Accountability - Holding self and others accountable to meet commitments.
* Action oriented - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm. Self-directed with an innate drive to succeed; confident and resilient; accepts feedback with a desire for continuous improvement. Able to work with a sense of urgency and meet tight deadlines; organized, detailed, and driven.
* Communicates effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences. Develops written communication that is clear, concise, grammatical, and engaging.
* Customer focus - Building strong customer relationships and delivering customer-centric solutions.
* Resourcefulness - Identifying, securing, and deploying resources effectively and efficiently.
* Situational adaptability - Able to adapt approach, mindset, and actions depending on the situation to best meet business objectives. Displays emotional intelligence competencies of others-awareness and others or relationship management by recognizing situational cues and adapting response and demeanor for success.
Education and Experience:
* Bachelor's degree preferred
* At least 1-2 years' experience in recruiting industry or similar role
* Proficient in Microsoft Office Suite

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail] .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.