Office Manager

Traditionsatbeaumont; Louisville (KY); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Retirement plan

Paid time off

Job summary

Traditionsat Beaumont in Louisville, KY is seeking a Business Office Manager to oversee financial and administrative functions within the long-term care setting.

You will handle billing transmissions, maintain files, ensure accurate accounting, payroll, and privacy compliance, while coordinating with families and external billing agencies.

Qualifications

• High school diploma or GED required.
• Accounting experience preferred.
• Prior office experience preferred.
• Highly detail oriented.
• Able to manage multiple tasks and meet deadlines.
• Strong organizational skills.

Responsibilities

• Oversees transmission of all statements and supports billing processes.
• Manages resident and employee files per regulations and procedures.
• Accounts for all monies collected by the entity.
• Acts as liaison with fiscal intermediary and families.
• Maintains census data daily and monthly to match billing.
• Ensures payroll processing and payroll files are maintained.
• Complies with HIPAA and state/federal privacy laws.

Skills

Detail oriented

Multitasking

Deadline driven

Education

High school diploma or GED

Accounting experience

Job description

Business Office Manager Duties and Responsibilities

• Oversees transmission of all Long-Term Care Insurance, Medicaid Waiver, and private statements.
• Manages resident and employee files to ensure proper procedures are followed in accordance with local, state, and federal laws.
• Accounts for all monies collected by entity.
• Serves as contact with fiscal intermediary and families.
• Ensure correct accounting practices are followed.
• Ensures census is maintained for residents on a daily and monthly basis to ensure correspondence with census billed.
• Acts as liaison between family members and billing agencies regarding financial assistance.
• Ensure all cash accounts are reconciled monthly.
• Maintains safekeeping of all monies on hand.
• Assists with resident or family complaints and reports them to the appropriate person.
• Ensures payroll employee files are maintained according to company policy and state and federal regulations.
• Oversees payroll processing.
• Participates in administrative staff meetings.
• Complies with the community privacy practices and procedures related to resident and employee records and all state/federal privacy laws as outlined by HIPAA.

Business Office Manager Qualifications and Skills

• High school diploma or general education degree (GED).
• Previous office experience preferred.
• Accounting experience preferred.
• Must be highly detail oriented.
• Ability to handle multiple tasks and organize accordingly.
• Ability to meet deadlines.

Business Office Manager Benefits

• Retirement plan
• Paid time off

Equal Opportunity Employer
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