Business Office Manager

Cascadia EE LLC; Lebanon (OR); On-site; USD 42,000 - 60,000; Full time

Job summary

Cascadia EE LLC is seeking a detail-oriented Business Office professional in Oregon to manage residents’ financial files, admissions billing, and accounts receivable collections. This role ensures accurate billing to state agencies, Medicare, veterans affairs, and private payors, while maintaining licensing and insurance documentation.

Responsibilities include documenting cash receipts, researching accounts, adjusting entries, and supervising HR/payroll designee per CEO direction.

Qualifications

• Six months experience in a long-term care environment preferred.
• Three years experience in accounts receivable or related area.
• Three years of office or administration experience preferred.

Responsibilities

• Establishes and maintains financial files for all residents related to admission, billing, and collection of accounts receivable in accordance with regulatory requirements.
• Prepares accurate and timely billing for routine and ancillary services to state agencies, Medicare, Veterans Affairs, private payors and other billing agents. Actively manages collection process for facility.
• Maintains current copy of facility license(s) and proof of insurance coverage.
• Completes all necessary documentation and updates applicable system data related to cash receipts, account research and adjustments, transfer of depository cash, and daily census activity.
• Performs month-end close procedures and prepares and submits all required reports.
• When assigned by CEO, provides supervision and assistance to the Human Resources/Payroll designee and other business office staff.

Skills

Accounts receivable

Billing

Financial records management

Regulatory compliance

Education

High school diploma or equivalent

BA degree in Accounting or Business

Valid driver's license

Job description

Description

Essential Functions

• Establishes and maintains financial files for all residents related to admission, billing, and collection of accounts receivable in accordance with regulatory requirements.
• Prepares accurate and timely billing for routine and ancillary services to state agencies, Medicare, Veterans Affairs, private payors and other billing agents. Actively manages collection process for facility.
• Maintains current copy of facility license(s) and proof of insurance coverage.
• Completes all necessary documentation and updates applicable system data related to cash receipts, account research and adjustments, transfer of depository cash, and daily census activity.
• Reviews payment policies and procedures with new admissions and their responsible parties.
• Documents business office processes on an on-going basis.
• Administers and reconciles resident trust accounts and petty cash at least monthly.
• Performs month-end close procedures and prepares and submits all required reports.
• When assigned by CEO, provides supervision and assistance to the Human Resources/Payroll designee and other business office staff.
• Provides support to other Business Office Managers, by working as a valuable partner.

Requirements

Qualifications

Education:

• High school diploma or equivalent required.
• BA degree in Accounting or Business is preferred.

Licenses/Certification:

• Valid driver's license required

Experience:

• Six months experience in a long-term care environment preferred.
• Three years of experience in accounts receivable, collections or similar area of responsibility.
• Three years office or administration experience preferred.